The Billing & Audit Specialist is responsible for supporting the financial accuracy, data integrity, and operational controls of RaceTracââ¬â¢s Total Rewards programs. This role oversees vendor billing and reconciliations, retirement plan funding activities, and recurring audits across HRIS, payroll, and vendor systems to identify and resolve discrepancies.Ã
The Billing & Audit Specialist partners across Benefits, Compensation, Leave Administration, Payroll, Finance, HRIS, and external vendors to support accurate payments, data, reporting, and audit readiness.Ã
What You'll Do
- Oversees billing and reconciliation for Total Rewards vendors, including validating invoices against eligibility, enrollment, plan rates, and other supporting data; researches discrepancies and coordinates corrections, credits, or refunds as needed.
- Supports timely and accurate 401(k) funding, including employee deferrals, employer contributions, loan repayments, and other applicable transactions; reconciles payroll and HRIS data against recordkeeper activity and resolves discrepancies.
- Performs recurring audits across HRIS, payroll, benefit administration, retirement, and vendor systems to validate eligibility, enrollment, deductions, contributions, and other Total Rewards data.
- Monitors Total Rewards vendor and system data exchanges and integrations, reviews file results and control totals, and researches rejected records, file failures, and data discrepancies through resolution.
- Identifies trends, recurring discrepancies, and control gaps; researches root causes and recommends process or control improvements to reduce errors and strengthen data integrity.
- Maintains billing reconciliations, audit documentation, funding records, controls, and other supporting documentation to ensure accuracy and audit readiness; supports compliance audits, testing, and requests for documentation as needed.
- Supports Benefits, Compensation, and Leave Administration with audits, reconciliations, reporting, and data analysis as needed.
- Partners with Payroll, Finance, HRIS, Total Rewards team members, and vendors to research and resolve financial or data discrepancies and ensure accurate downstream processing.
- Supports Open Enrollment, annual compensation activities, vendor implementations and transitions, system changes, acquisitions, and other Total Rewards initiatives through data validation, reconciliation, testing, and audit activities.
- Develops and maintains procedures, controls, reconciliation tools, and other resources to support accurate and consistent Total Rewards operations.
- Independently prioritizes assigned work and proactively communicates discrepancies, risks, trends, recommendations, and decisions needed. Ã
What We're Looking For
- 3+ years of experience with billing, reconciliation, auditing, payroll, benefits administration, retirement plan administration, HRIS, or other related financial or data-focused work.
- Strong analytical and problem-solving skills with demonstrated ability to research discrepancies, identify root causes, and resolve issues.
- Strong attention to detail and ability to work accurately with financial and employee data.
- Proficiency in Microsoft Excel, including experience working with large data sets, reconciliations, and formulas.
- Strong organizational skills with the ability to independently handle recurring deadlines and multiple priorities.
- Ability to partner effectively across Payroll, Finance, HRIS, Total Rewards, and external vendors.
- Strong written and verbal communication skills.
- Workday experience preferred. Ã
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