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Bilingual Office Manager - Construction

B&B Concrete

  • Sappington, Missouri
  • 1 day ago

    Highlights

    Interacts in person, via phone and correspondence with Project Team members, other departments, Client/Owners, owner’s representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information. Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies.

    Numbers & Facts

    LocationSappington, Missouri

    Description

    KEY OFFICE ADMIN RESPONSIBILITIES:
    • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
    • Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
    • Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
    • Keep Track of documents, and meet deadlines, pre-quality subcontractors.
    • Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies.
    • Act as point person for office guests.
    • Communicate policies and procedures - Alert employees of new processes, rules and regulations.
    • Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.
    • Establishes and maintains basic project control logs.
    • Reviews and enters data from timesheets and daily tickets for job cost tracking.
    • Saves and maintains data in company cloud system.
    • Aids estimating team as needed including potential bid opportunities and bid preparation.
    • Assists Human Resources with hiring and orientation process.
    • Assists safety team in administration duties.
    • Assists payroll department with data entry and reporting.
    • Interacts in person, via phone and correspondence with Project Team members, other departments, Client/Owners, owner’s representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information.
    • Additional duties as assigned.

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