Bilingual Craft HR Administrator

Compensation Range

Job Description Summary:

Job Description:

Position Responsibilities and Duties

• Act as primary administrator for drug/alcohol screening program which includes reviewing/monitoring results for errors and red flags; following up with HR Partners regarding necessary actions, distributing and following up on random selections to ensure compliance; ordering CCFs, maintain DER training needs, submit DER specific location access
• Administer Company’s Preferred Driver program, which includes ordering, reviewing and reporting on employee motor vehicle reports on a regular basis
• Administer companywide third-party State Compliance Job Board program; as well as track and report on utilization and placement success
• Maintain active and terminated employee files, including converting active to terminated each month
• Maintain current listing of Federal, State, Local and Company mandated employment posting requirements, and distribute notifications and material to Field HR as changes approach (update in SwinNet as well)
• Assist with government and industry specific reporting needs by executing various survey requirements in a timely and accurate manner
• Prepare subpoena responses in an accurate and timely manner, and provide to Legal team for review prior to release to requesting party
• Manage file archives and storage, including purging and archiving files
• Execute semi-monthly EDD new reporting
• Accurately prepare EEO-1 and VET reporting data per gov’t requirements, submit data once reviewed and approved
• Assist with Affirmative Action Plan updates and communications
• Provide OFCCP organization mailer program information to Field HR annually
• Actively participate in Company's I-9 self-audit process, as well as assist in preparation of I-9s during DHS/ICE audits
• Stay abreast to current Federal, State and local employment law changes and monitor, and notify HR Ops team members of these changes
• Maintain non-hired candidate data on a regular basis, and execute Company’s annual EEO/OFCCP self-reporting requirements
• Maintain applicable HR Operations SwinNet content, recommending modifications, receiving modification approvals, and making necessary modifications on HR pages
• Back up HR Ops team members and Field HR as needed
• Complete other responsibilities as assigned

Minimum Skills or Experience Requirements

• High School Diploma or equivalent
• AA degree or equivalent training or experience; college degree preferred
• 2 years construction (craft/field preferred) administrative experience in addition to above training or degree
• 1-3 years Human Resources work experience
• Prior payroll, accounting or HRIS experience preferred
• Strong data entry skills
• Advanced Excel skills preferred
• Working knowledge of general office procedures and office machines
• Analytical skills and problem-solving ability
• Exceptional accuracy, attention to detail and organizational skills
• Ability to follow directions and procedures, while taking ownership to complete tasks on own
• Effective interpersonal skills
• Strong written and verbal English and Spanish communication skills, including professional telephone manner