Bilingual Administrative Assistant - Spanish

Job Title: Bilingual Administrative Assistant - Spanish

Location: North Chicago, IL 100% on-site

Industry: Education

Compensation: $20 – $23 / hour

Work Schedule: Monday–Friday, 8:00 AM – 4:30 PM (30-minute unpaid lunch)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring on behalf of our client, a public-sector organization within the education space. This is a collaborative, mission-driven environment focused on supporting students, families, and staff through high-quality administrative operations.

Job Description:

Our client is seeking a bilingual Administrative Assistant to provide day-to-day support across multiple departments, including operations, student services, and human resources. This individual will play a key role in supporting student registration, communicating with families, and maintaining accurate records. The position requires strong attention to detail, professionalism, and the ability to manage sensitive information.

Key Responsibilities:

• Assist with student registration processes, including frequent interaction with Spanish-speaking families
• Maintain and update student records, including special education and compliance documentation
• Support administrative functions such as data entry, file management, and document tracking
• Coordinate and maintain calendars, logs, and departmental records
• Provide support for HR-related tasks such as employment verifications and onboarding documentation
• Utilize internal systems to input and manage data (e.g., student information systems)
• Help organize and support seasonal or annual programs and reporting requirements
• Ensure records are properly archived and accessible when needed
• Provide general administrative support across departments as needed

Qualifications:

• Fluent in Spanish and English (required)
• Minimum of 3 years of administrative experience
• Prior experience in an educational setting is preferred
• Strong proficiency with Microsoft Office and Google Workspace
• Ability to quickly learn new systems and software platforms
• Excellent organizational skills with a high level of accuracy
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Self-starter who can work independently and manage multiple priorities

Additional Details:

• Fully onsite role
• Immediate start preferred
• Contract role expected to last at least 2 months, with potential for extension
• Business casual work environment

Perks:

• Opportunity to gain experience in a collaborative educational environment
• Exposure to multiple departments including operations, HR, and student services
• Meaningful work supporting families in the community