Highlights
The ideal candidate is proactive, customer-service driven, and comfortable working in a fast-paced environment supporting both employees and leadership. We are seeking a highly organized and detail-oriented Bilingual Administrative Assistant to support daily operations.
Numbers & Facts
| Location | Abilene, TX |
| Industry | Business Services - Other |
| Company Size | 10,000 employees or more |
| Year Founded | 1909 |
| Website | http://www.abm.com/ |
Description
Overview
We are seeking a highly organized and detail-oriented Bilingual Administrative Assistant to support daily operations. This role plays a key part in managing onboarding, employee support, payroll coordination, and overall administrative functions. The ideal candidate is proactive, customer-service driven, and comfortable working in a fast-paced environment supporting both employees and leadership.
Pay: $23
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Annual Benefits-Staff and Management
Responsibilities
Hiring Support
- Assist with onboarding processes including background checks and hiring documentation
- Submit new hire paperwork (KPA’s) and schedule required training classes
Onboarding & Employee Experience
- Support and facilitate new hire orientation (systems, timekeeping, training, and policies)
- Distribute uniforms, PPE, and required equipment; ensure proper documentation and acknowledgements
Employee Support & HR Administration
- Serve as a point of contact for employee inquiries (payroll, benefits, PTO, etc.)
- Support employees with IT, PPE, and general workplace needs
- Assist with HR processes including direct deposit forms, and other documentation
- Help oversee HR-related activities across shift teams
Payroll & Timekeeping Coordination
- Support payroll-related activities, including issue escalation and time tracking support
- Maintain accurate PTO records and approve/disapprove time-off requests
- Track attendance, maintain calendars, and update systems (SharePoint, EPAY, trackers)
Administrative Operations & Compliance
- Maintain key trackers and records (attendance, PTO, org charts, master lists, audit/compliance logs)
- Support compliance tracking for KPIs and internal programs
- Organize and maintain department files and documentation
Inventory, Supplies & Systems Support
- Order and maintain office supplies, uniforms, and inventory.
- Manage requests for equipment.
Team & Culture Support
- Coordinate employee engagement items such as milestone recognitions and team events
- Provide general administrative support to leadership and respond to management requests
Qualifications
- Bilingual: English & Spanish
- High school diploma or GED required
- Administrative or office support experience
- Experience using Excel
- Strong customer service, communication, and teamwork skills
- Excellent attention to detail with strong organizational and time management abilities
- Experience with inventory tracking, documentation, and reporting
About Company
ABM offers a wide variety of service-related positions, including electricians, HVAC technicians, security officers, parking attendants, and cleaning jobs. ABM cares about your success.
We provide training so that you learn new job skills and take pride in the quality service you're giving to clients. You'll look like the trained professional you are when you wear a ABM uniform.For your health and safety, we use non-toxic cleaning products and up-to-date equipment.
Our internal training program focuses on teaching you the skills and processes that have helped many of our employees starting out as a janitor, cashier, security officer or building engineer grow into various management roles throughout the company. These jobs aren't your everyday at ABM; they are careers.
Thousands of commercial, industrial, government and retail clients look to ABM for consistent quality service that meets their specialized facility service needs including commercial cleaning and maintenance, facility engineering, energy efficiency, parking and security services.
With fiscal 2011 revenues of approximately $4.2 billion and nearly 100,000 employees, our 300+ offices across the U.S. and various international locales enable us to provide custom facility solutions to sites of all sizes — from neighborhood banks and schools to the largest and most complex facilities, such as corporate office parks and major airports.
With more than 300+ offices located throughout the country, we are always accepting applications for janitorial maintenance, landscaping gardeners, security guards, parking attendants, shuttle drivers and building engineers.
ABM IS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (MINORITY/FEMALE/VETERAN/DISABILITY)