Benefits Administration Accounting Specialist

Description

Company Overview 
World Insurance Associates (“World”) is a unique financial services organization with a global network of brokers and specialists who empower people to make informed decisions to improve their risk management outcomes, modernize their benefits programs, and help them achieve their long-term financial goals.  

Founded in 2011, World is one of the fastest-growing, Top 25 insurance brokers in the U.S. with nearly 3,000 employees in more than 300 offices across North America and the U.K. World specializes in personal and commercial insurance, surety and fidelity bonding, employee and executive benefits, investment advisory and retirement plan services, and payroll & HR solutions.

Position Summary  

Employee Benefits Systems (EBS) is looking for a detail-oriented, dependable, and analytical Accounting Specialist to join our Accounting team. This position plays an important role in the financial operations of EBS and the employer benefit plans we administer. You will be responsible for accounting and payment activities for multiple employer clients, including accounts payable, client trust-account reconciliations, claim funding, ACH transactions, and monthly reporting. 

This is a great opportunity for someone who enjoys working with numbers, solving problems, reconciling accounts, and making sure every dollar is accounted for. Because EBS administers self-funded employee benefit plans, this position involves working with client funds and healthcare claim payments. Accuracy, confidentiality, integrity, and attention to detail are essential. 

Primary Responsibilities 

Client Accounting & Accounts Payable

• Perform accounts payable activities on behalf of approximately 20 EBS clients.
• Review invoices and supporting documentation for accuracy and appropriate payment.
• Enter and maintain accounting information in company accounting systems.
• Research and resolve discrepancies in financial records.
• Maintain accurate and organized accounting records.
• Follow EBS policies and procedures and applicable accounting principles.

Client Trust Accounts & Claim Funding

• Complete monthly bank reconciliations for large client trust accounts.
• Review client accounts daily and ensure sufficient funds are available to pay health care claims. 
• Prepare ACH transactions and online bank transfers to fund claim payments and other required transactions.
• Monitor account activity and identify unusual activity, discrepancies, or funding issues.
• Work closely with EBS Claims and other departments to ensure claims are funded accurately and timely.
• Assist with researching and resolving payment discrepancies.

Client Reporting & Reconciliation

• Prepare and provide financial reports to EBS clients as requested.
• Reconcile accounting records, bank activity, invoices, and payments.
• Investigate discrepancies and document appropriate resolutions.
• Assist with month-end and other accounting processes.
• Maintain thorough records to support financial reporting and audits.

Claim Payment & Stale-Dated Check Management

• Monitor claim payment activity and assist with the management of outstanding payments.
• Manage the stale-dated check process for claim payments.
• Research outstanding checks and determine appropriate next steps.
• Coordinate with internal departments, clients, and other parties to resolve outstanding payment issues.
• Ensure payments are properly documented and accounted for.

You should be able to:

• Demonstrate exceptional attention to detail and accuracy.
• Analyze financial information and use logic to identify and resolve problems.
• Manage multiple priorities and meet deadlines.
• Work independently while also collaborating effectively with a team.
• Handle confidential financial and employee information appropriately.
• Demonstrate strong organizational and record-keeping skills.
• Communicate professionally with coworkers, clients, and business partners.
• Take ownership of responsibilities and follow tasks through to completion.
• Remain calm and professional when working under deadlines or during periods of high volume.
• Demonstrate strong ethical standards and sound judgment.

Work Experience  

• 2-4+ years of accounting, accounts payable, banking, or related experience preferred.
• Strong computer skills and the ability to learn accounting and financial systems.
• Proficiency with Microsoft Office, particularly Excel.
• Strong mathematical, analytical, and organizational skills.
• High level of accuracy and attention to detail.
• Associate degree in Accounting, Finance, Business, or a related field preferred.
• Experience with QuickBooks or other accounting software preferred.
• Experience with bank reconciliations preferred.
• Experience in employee benefits, health insurance, banking, or Third Party Administrator (TPA) environment preferred.

 
Physical Demands 
Office work involves working at a desk most of the time, using a stand-up/sit-down adjustable desk. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Typing, grasping, and repetitive motion typically is required every day, and walking and standing are required occasionally. 

Equal Employment Opportunity 
At World Insurance Associates (WIA), we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. WIA is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, WIA makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation would impose an undue hardship on the operation of our business. 

To Executive Search Firms and Staffing Agencies
World does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered World’s property, and World will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting World’s Human Resources Talent Department. 

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