Business Operations Coordinator – Job Description Department: AdministrationFLSA Status: Exempt Job Type: AdministrativeWork Schedule: Monday - Friday /As Needed Job Status: Full TimeReports To: CEO/COO/CNOAmount of Travel Required: NonePositions Supervised: None POSITION SUMMARY This role supports the smooth operation of the business office by managing financial processes, staff onboarding and training, vendor and supply coordination, policy and procedure oversight, and administrative tasks such as record requests and scheduling. Additional responsibilities may be assigned to ensure overall efficiency and effectiveness of business office operations. ESSENTIAL FUNCTIONSReasonable Accommodations StatementTo accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s)Prepare, verify, and submit bank deposits in accordance with office procedures.Support QAPI initiatives by preparing documentation, recording minutes, and tracking action items.Coordinate new hire onboarding, including system access, badge issuance, and orientation; manage employee termination processes as needed.Maintain office operations by managing business supplies and snacks, ensuring stock levels meet staff needs.Schedule and coordinate CPR and other required staff trainings.Manage preventative maintenance and vendor services, ensuring timely scheduling and completion.Direct and respond to medical record requests in a timely and compliant manner.Support the policy and procedure review process, ensuring completion and adherence to standards.Perform other business office duties as assigned to support efficient operations. POSITION QUALIFICATIONSCompetency Statement(s) Communication - Conveys verbal and written information using effective techniques and approaches that promote clarity, teamwork, and efficiency, and that reflect the company's core Empathetic - Ability to appreciate and be sensitive to the feelings of Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea.Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.Patient Oriented - Ability to take care of the patients' needs while following company Accountability - Ability to accept responsibility for his/her Dependability - Takes responsibility for own actions; completed assignments in an ethical and mature manner.Honesty/Integrity - Ability to be truthful and be seen as credible in the Multi-Task - Has the ability to learn new information quickly and able to manage several projects at Team Player - Is a reliable Team Player who can function competently under deadline Time Management - Has superior time management, organizational skills and problem solving ability. Must have the ability to work independently.Reliability - The trait of being dependable and Punctuality - The characteristic of being "on-time" and able to complete a required task before or at a designated time. Physical Demands - This position requires the ability to perform routine office tasks, which may include sitting or standing for extended periods, using a computer and other office equipment, and handling files and documents. The role may require occasional lifting or carrying of items up to 25 pounds, reaching, bending, and walking within the office or to other office locations. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Work Environment -The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is frequently exposed to moving mechanical parts and risk of electrical shock. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals and risk of radiation. The employee may be exposed to various contagious diseases or conditions that have the potential of being physically, emotionally, and/or psychologically harmful. The noise level in the work environment is usually moderate. MINIMUM QUALIFICATIONS & SKILLS & ABILITIESEducation:High School or Equivalent; College Degree IN Business Administration or related field strong preferred OR 4 years of equivalent work experience Experience:3-5 years of experience working in a hospital setting and at least l year of management experienceSkills:Familiarity with MS Office suite, especially Microsoft Excel. Keyboarding/typing and 10-key touchDemonstrated ability to communicate effectively (verbal and written) with all levels of staffAbility to demonstrate urgency, responsiveness and independently manage multiple projects simultaneously in a fast-paced environmentProven project management skills, attention to detail, ability to influence others. and strongorganizational skillsAbility to navigate ambiguity and competing priorities, and provide thoughtful change leadershipCertifications & Licenses:CPR/BLS
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