Bailiff / Administrative Assistant

POSITION Court Bailiff Administrative Assistant DEPARTMENT Superior Court Felony Division WORK SCHEDULE Monday-Friday 800a.m.-430p.m. JOB CATEGORY COMOT Computer Office Machine Operation Technician SALARY 43000 STATUS Full Time FLSA STATUS Non-Exempt To perform this position successfully an individual must be able to perform each essential function. The requirements listed in this document are representative of the knowledge skill andor abilities required. St. Joseph County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless those accommodations would present an undue hardship. BenefitsAffordable Medical Dental and Vision Plans Paid Time Off PTO with generous accruals Employer Paid Life Insurance coverage Short-Term and Long-Term Disability STDLTD Flexible Spending Accounts FSA for healthcare and dependent care Gym Membership Discounts to encourage wellness Employer-Funded PERF Public Employees Retirement Fund Access to additional voluntary benefits and resources Responsibilities Court Bailiff - Administrative Support Position Summary The Court Bailiff provides administrative and operational support to the Judge. This role ensures the smooth functioning of courtroom proceedings by preparing and managing court documents maintaining calendars assisting with case flow and serving as a liaison with other court offices. This is an administrative role the position does not include security responsibilities. Essential Functions Prepare and maintain electronic and paper court files provide Judges with necessary case files and docket sheets. Update and file dockets at the end of each day. Prepare court paperwork including Hearing Journal Entries and proposed No Contact Orders ensuring all documents are organized and ready for court. Adapt to the courtroom workflow and preferences of the Judge. Oversee the evidentiary process collect mark and enter exhibits into Odyssey. Distribute Hearing Journal Entries to the appropriate parties Public Defender Private Attorney or Judge Magistrate. Assist in managing courtroom proceedings providing guidance to attendees as needed. Enter all Hearing Journal Entries and court orders into Odyssey. Maintain clear communication with the Clerks Office Probation Office Community Corrections and the jail. Assist Judge with other administrative requests. Maintain the Courts morning calendar trial calendar and court recordings. Ensure smooth case flow particularly during morning calendars. Prepare the courtroom for daily activities secure courtroom between hearings and at the end of the day. Serve as a liaison to the Clerks Office providing information and assistance as requested. Support bench and jury trials by monitoring proceedings handling exhibits and assisting with operational needs. Perform all other related duties as assigned. Qualifications Must have a high school diploma or GED. Must be at least 18 years of age. Strong organizational and administrative skills. Proficiency with electronic case management systems e.g. Odyssey. Excellent written and verbal communication skills. Ability to multitask Professional demeanor and attention to detail.