B2B Collections Specialist

Job Title: Collections Specialist

Job Description

The Collections Specialist is responsible for managing the Accounts Receivable Aging report for designated locations and subsidiaries. This role involves handling escalated accounts and invoices from branches requiring a higher level of collection through direct customer interactions via calls and emails. The specialist will also prepare necessary documentation for legal action and recommend accounts for third-party collections or write-offs.

Responsibilities

• Manage AR Aging reports for assigned locations and subsidiaries.
• Handle escalated accounts and invoices from branches.
• Prepare letters and coordinate with attorneys as needed.
• Recommend accounts for third-party collection and write-offs.
• Communicate with the Collections Manager regarding past due accounts.
• Monitor and resolve financial discrepancies.
• Maintain detailed account notes reflecting collection efforts.
• Work on returned statements to collect outstanding debts and update contact information.
• Ensure the security and privacy of customer information.
• Make 30-35 collection calls per day.
• Perform other related duties as assigned.

Essential Skills

• Experience with multi-software use, including CRM and ERP systems.
• At least two years of experience in collection and credit work.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software.
• ERP experience.
• Ability to work in a fast-paced environment, both independently and as part of a team.
• Basic understanding of statistics and data analysis.
• Familiarity with state and federal collection laws, including the Fair Debt Collection Practices Act and the Fair Credit Reporting Act.
• Ability to perform 30-35 calls per day.
• Proficient typing skills.

Additional Skills & Qualifications

• High school diploma or equivalent required; bachelor's or associate's degree preferred.
• Customer service focus.
• Experience working in a fast-paced environment.
• Experience with Profit Zoom and Sedona is a plus.
• Familiarity with Microsoft Dynamics for cross-training purposes.

Work Environment

This is a fully remote position with flexible hours starting between 8-9 AM EST for an 8-hour workday, including an unpaid lunch break.

Job Type & Location

This is a Contract to Hire position based out of Philadelphia, PA.

The pay range for this position is $20.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Aug 31, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.