AzTAP Inventory Assistant Manager

Special Information

• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.
• This position is subject to the availability of funding. The incumbent is not eligible for Service Professional non-renewal notice, or Classified Staff layoff or recall status.
• This position is posted as AzTAP Inventory Assistant Manager, which is a working title. The NAU system title for this position is Inventory Assistant Manager.
• Driving a vehicle on behalf of the university is anticipated to be a regular part of this position. Arizona Administrative Code Fleet Safety Policy requires all employees who drive on university business become authorized by submitting Driver’s license information for driving record monitoring, and completion of training appropriate to the level of driving performed. The law applies to all faculty, staff, and students who drive personal or university-owned motorized vehicles for any business purpose. More information on the NAU Authorized Driver Policy can be found on the NAU website.

About the Department/College

The Institute for Human Development (IHD) is an interdisciplinary unit and the oldest institute at Northern Arizona University (NAU). IHD is housed in the College of Social and Behavioral Sciences. As a federally designated University Center for Excellence in Developmental Disabilities (UCEDD), IHD focuses on four core areas: research and evaluation, interdisciplinary education and training, community service, and information dissemination.

About the Position

IHD’s Arizona Technology Access Program (AzTAP) is the State Assistive Technology Program for Arizona as required by the Assistive Technology Act and located in Phoenix, AZ. AzTAP provides a wide range of related statewide programs and services. The Inventory Assistant Manager will be primarily responsible for managing AzTAP’s Assistive Technology (AT) device inventories. This includes supporting our AT Specialists by preparing equipment for device demonstrations and loans, as well as handling the purchasing and tracking of new AT devices.

Responsibilities Include

60% - Inventory Management

• Serves as the primary device inventory manager for AzTAP.
• Orders, receives, and processes new equipment/devices into inventory. Labels devices and components, stores and organizes items appropriately per our established system.
• Contacts and coordinates with vendors to arrange short-term loan of equipment/devices for loan and/or demonstration services, negotiate purchase discounts for new inventory items, and facilitate the long-term placement of equipment at AzTAP.
• Manages the AzTAP inventory, performing regular updates, troubleshooting, minor repairs, and routine maintenance, while coordinating off-site vendor repairs for equipment/devices as needed.
• Retrieves and prepares inventory items for AT Specialists to use in device demonstrations and loans, ensuring all components are included and devices are updated and fully functional.
• For client pick-up or shipping of loan equipment by packing items, creating shipping labels, coordinating daily shipment pickups and filing printed assembled loan tracking documentation.
• Processes returned equipment used in loans, demonstrations and/or trainings by unpacking, verifying contents, testing and/or repairing devices, sanitizing items, and returning them to inventory.
• Ensures that all equipment/devices in the AzTAP equipment inventory have all required component pieces, are in working order, and initiates repairs or replacements of devices or parts as necessary.
• In coordination with the Reuse Services Coordinator, AT Specialists, and Program Director, manages the drop-off of donated equipment, the pick-up of refurbished items, and the disposition of outdated or obsolete inventory.
• Maintains and updates the AzTAP equipment inventory database, ensures accurate and current equipment/device descriptions in the inventory management system, and regularly updates the public-facing inventory webpage.
• Follows established procedures to track and conduct an annual inventory audit for IHD, AzTAP, ADE-ESS, and staff equipment with NAU property control numbers, assigning items to NAU surplus as necessary and maintaining our master inventory log sheet.
• Coordinate with and support community partner agencies whose programs have AzTAP equipment/devices on long term placement. Assist them with managing their AzTAP - placed equipment updating and repairing equipment/devices as needed.
• Coordinates with community partner agencies that have long-term loan equipment to ensure their usage data is collected, accurate, and that it is entered into our data collection system within established timeframes.

25% - Financial Reporting

• Communicates and coordinates with assistive technology vendors to procure and obtain quotes for new and used inventory equipment/devices, equipment, supplies, and materials.
• Monitors amount, orders and maintains equipment management supplies, including shipping materials, storage totes/bags, peripherals such as batteries and tools, and any other necessary supplies.
• As directed by AT Specialists and/or the Program Director, obtain price quotes and estimates for assistive technology products under consideration for purchase, and, with supervisor approval, proceed with purchasing items in accordance with established NAU's purchasing procedures.
• Tracks inventory purchases made and ensures the ordered equipment is received as ordered, the order is correct, and that the equipment/devices are then prepped to begin our inventorying process.
• Utilizes the departmental NAU purchasing card for approved expenditures, tracks AzTAP AT purchases, and maintains accurate expense allocations for equipment in compliance with AT Act, grant, and other pertinent contract requirements.
• Completes regular reconciliation of the NAU purchasing card transactions in accordance with NAU purchasing card policies and procedures.

5% - Project Support and Coordination

• Provides input into the creation of device/equipment demonstration and training materials.
• Completes and processes NAU Information Technology Support (ITS) checklists and NAU Contract Signature Request (CSR) forms, as needed, for AT loan/demo inventory software purchases and vendor device/equipment long term loan placements.
• Supports and assists with AzTAP/ADE AT Maker events and other training activities as needed.
• Serves as backup support for the ADE–ESS equipment loan program, assisting with the preparation of equipment/devices for client pick-up, packing items for shipment, generating shipping labels, and scheduling shipment pick-ups.
• Participates in educational events such as webinars and vendor trainings to stay informed of AT trends and new product/service development.
• Travels throughout the state on an as-needed basis to deliver assistive technology support services in alignment with AzTAP’s mission.
• Conducts research on new or emerging assistive technology (AT) devices or device categories, as requested by the Program Director, to support planning for future equipment purchases and inventory development.

5% - Community Outreach

• Coordinates the preparation of equipment/devices for events and service projects that promote the AzTAP program and its partner organizations.
• Represents AzTAP by providing public awareness outreach for AzTAP’s programs, services, and assistive technology in general to volunteers, clients, vendors, external stakeholders, constituents, and community partners.
• Provides support and assistance, as needed or assigned, during the annual IHD Evidence for Success Disability Conference.

5% - Other

• Attends meetings, trainings, and other events as needed.
• Perform other support duties as needed and assigned.
• Attends at least one national AT conference annually e.g. ATIA, CSUN, RESNA, etc.; with supervisor approval and as funding permits.
• Supports the Program Director and other AzTAP staff in managing and posting content to AzTAP’s Facebook and Instagram social media accounts.

Minimum Qualifications

• High school degree.
• 1 year of relevant experience working with assistive technology devices.

*A combination of related education, experience, and training may be used as an equivalent to the above Minimum Qualifications.

Preferred Qualifications

• Experience managing an equipment inventory.
• Experience with data entry for program record keeping, management and data reporting.
• Experienced Microsoft Office Suite user (Word, Excel, PowerPoint.)
• Community college coursework or associate’s degree.
• Three years’ experience working in the human services field and/or directly with people with disabilities.
• One year of experience purchasing assistive technology devices, durable medical or therapy related equipment.

Knowledge, Skills, & Abilities

• Ability to take initiative to see projects through from beginning to completion.
• Ability to effectively communicate orally and in writing.
• Demonstrated ability to be well organized and detail oriented.
• Ability to effectively set and shift priorities as needed.
• Ability to anticipate and meet program needs.
• Works well under the pressure of deadlines.
• Communicates effectively.
• Works independently.
• Excellent customer service skills.
• Experience with and effectively uses cloud-based collaboration software (e.g., MS Teams).
• Problem solving abilities.
• Promotes a diverse, inclusive, and welcoming environment.
• Exercises good judgment, particularly with sensitive or confidential matters.
• Proficient in English composition, grammar, spelling and punctuation, and basic math.

Compensation

Salary range is $44,422.00 - $55,527.00. Annual salary commensurate with candidate's qualifications and related experience.

Pre-Employment Check

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Also, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Notice of Availability of the Annual Fire and Security Report

Each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Immigration Support/Sponsorship

Northern Arizona University will not provide any U.S. immigration support or sponsorship for this position.

Submit your Application

To apply for this position, please click on the "Apply" button on this page. You must submit your application by midnight of the application deadline.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.