Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Contract Creation, Dental Insurance, Detail Oriented, Driver's License, Establish Priorities, Funding, Mail Processing, Organizational Skills, Photocopy, Sales, Team Player, Time Management, Vision Plan
Automotive Office Assistant
Join the Keeler Team!
Keeler is looking for a detail-oriented and dependable Automotive Office Assistant to join our fast-paced, collaborative business office. If you enjoy staying organized, take pride in accuracy, and thrive in a team environment, we'd love to hear from you.
This is a full-time position with a schedule of Monday through Friday, 8:30 AM to 5:00 PM, offering a starting pay of $23.00 per hour.
Responsibilities include, but are not limited to:
- Organize and separate paperwork for trades, DMV, and bank contracts
- Review vehicle trade paperwork for accuracy and completeness
- Communicate with the sales team regarding missing or incomplete documents
- Process vehicle trade payoffs
- Prepare bank contracts for funding
- Enter Accounts Payable invoices
- Reconcile vendor statements
- File, photocopy, and maintain office documents
- Distribute daily mail
- Provide general administrative support to the office team as needed
Backup Responsibilities for Accounts Receivable:
- Prepare daily Accounts Receivable check deposits
- Monitor customer cash deposits for IRS 8300 reporting requirements
- Post and review customer cash sale payments
What We're Looking For:
- Exceptional attention to detail and strong organizational skills
- Professional and dependable work ethic
- Ability to prioritize tasks and manage time effectively
- High level of integrity and accountability
- Self-motivated with a willingness to jump in wherever needed
- Experience with CDK is a plus, but not required
- Valid driver's license required
What We Offer:
- Competitive pay starting at $23.00 per hour
- Monday through Friday schedule – 8:30 AM to 5:00 PM
- 401(k) Plan with Employer Contribution
- Health, Dental & Vision Insurance
- On-Site Gym
- Paid Time Off
- Supportive team environment with opportunities to grow
If you're looking for a stable, full-time opportunity with a company that values teamwork, accuracy, and a positive attitude, we encourage you to apply!
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Keeler Motor Car Company