Automotive Accounting Office Clerk
Acton Ford – Acton, MA
Full-Time | Monday–Friday
Position Summary
Acton Ford is seeking a dependable and detail-oriented Automotive Accounting Office Clerk to support daily dealership accounting and administrative operations.
We operate in a team-oriented accounting office where cross-training and collaboration are essential to supporting dealership operations. This is an IN OFFICE position.
The ideal candidate is organized, adaptable, and comfortable working in a fast-paced dealership environment.
Primary Responsibilities
- Process vehicle deals and funding packets
- File vehicle sales paperwork into deal jackets
- Prepare and maintain trade-in vehicle jackets
- Follow up on lien payoffs to ensure timely title returns
- Issue stock numbers for new vehicle invoices
- Prepare key tags, window tags, and vehicle folders
- Scan warranty repair orders, parts invoices, and repair orders into the DMS system
- Reconcile daily deposits and petty cash
- Maintain organized office files and records
- Communicate with Sales, Service, and Parts departments to ensure accurate paperwork completion
- Participate in cross-training and support general office operations as needed
- Perform additional duties as assigned
Qualifications
- High school diploma required; Associate’s degree preferred
- 2 years of automotive, power sports, RV, or motorcycle dealership experience preferred
- Experience with dealership management systems (CDK or similar) preferred
- Strong understanding of basic accounting principles, including debits, credits, reconciliations, and general ledger flow
- Strong organizational, communication, and multitasking skills with high attention to detail
- Proficient in Microsoft Office, Google Drive, or similar productivity platforms