Attendance Specialist

JOB

DESCRIPTION

Attendance

Specialist

Purpose Statement The job of Attendance Specialist is done for the purpose/s of registering children; collecting and maintaining student attendance information at the assigned

site;

meeting

district,

state

and

federal

requirements

relating

to

attendance

processes

including

parent

notification;

preparing

and

distributing

attendance

reports

and

materials;

providing

clerical

support

at

school

site;

and

communicating

various

information

regarding

activities.

Essential Functions

Communicates

with

parents,

students,

staff,

etc.

in

person,

by

telephone

or

letter

for

the

purpose

of

providing

information

on

a

variety

of

attendance

issues

and

meeting

district

and

state

absence

notification

requirements.

Compiles

student

records

(e.g.

birth

certificates,

transfers,

immunizations,

etc.)

for

the

purpose

of

meeting

state,

federal

and/or

district

requirements.

Ensures

accuracy

of

attendance

records,

including

verification

of

forgeries

and

truancies

and/or

signing

students

in/out

for

the

purpose

of

complying

with

State

laws

governing

attendance

accounting.

Evaluates

situations

(e.g.

involving

other

staff,

students,

parents,

the

public,

police,

probation

department,

etc.)

for

the

purpose

of

taking

appropriate

action

and/or

directing

to

appropriate

personnel

for

resolution.

Maintains

a

variety

of

attendance

records,

schedules,

and

files

(manual

and

computer)

(e.g.

contact

and

telephone

logs,

student

attendance,

cash

receipts,

etc.)

for

the

purpose

of

documenting

and/or

providing

reliable

information.

Performs

enrollment

and

un-enrollment

activities

(e.g.

updating

automated

student

information

system,

preparing

permanent

student

record

and

cumulative

folders,

etc.)

for

the

purpose

of

ensuring

compliance

with

financial,

legal,

state

or

federal

requirements.

Prepares

a

variety

of

reports

and

written

materials

(e.g.

passes,

standardized

and

special

attendance

reports,

letters

to

parents,

etc.)

for

the

purpose

of

conveying

information

regarding

school

and/or

district

activities

and

procedures.

Processes

documents

and

materials

(e.g.

attendance

records,

student

placement,

disciplinary

and/or

suspension

notices,

homework

requests,

etc.)

for

the

purpose

of

complying

with

local,

state

and

federal

attendance

requirements.

Responds

to

inquiries

from

a

variety

of

individuals

(e.g.

staff,

parents,

students,

etc.)

for

the

purpose

of

providing

information

and/or

direction.

Screens

telephone

calls

for

the

purpose

of

directing

to

appropriate

personnel

and/or

taking

messages.

Other Functions

Assists

other

personnel

for

the

purpose

of

supporting

them

in

the

completion

of

their

work

activities.

Job

Requirements Mental Requirements Learning Development- Level C Sufficient to read and write technical instruction, understand standardized methods, operate specialized and varied equipment,

perform

standard

mathematical

applications.

Learning

development

involves

the

equivalent

of

some

technical

or

vocational

training

beyond

high

school,

often

resulting

in

a

certification. Problem Solving - Level 2 Work situations require consideration and interpretation of circumstances or information to choose the most effective responses.

Solutions

may

be

somewhat

technical,

yet

are

relatively

straightforward,

obvious

and

well-defined

once

problems

are

understood.

Responses

come

from

the

realm

of

prior

learning

and

experiences

Physical Requirements Physical Skill - Level A Basic level of learned physical skill is required. No special coordination beyond that used for normal mobility and handling of everyday

objects

and

materials

is

needed

to

perform

the

job

satisfactorily. Physical Effort - Level 1 Minimal physical exertion is required. Most job time is spent sitting with occasional walking. Occasional lifting, guiding, and carrying

of

lightweight

materials

or

equipment.

Social Requirements Human Relations Skill- Level A Job requires ordinary conversational skills and courtesy to exchange Routine information, provide routine assistance,

and/or

help

maintain

harmony

among

work

associates. Scope of Contacts - Level 1 The important job contacts are with peers in the immediate work group and immediate supervisor. Occasional contact with

individuals

outside

the

organization

may

occur.

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Work Environment Performance Environment - Level A Changes in environments, work pressure, disturbances of work flow, and irregularities in work schedule are infrequent. Physical Working Conditions - Level 1 Generally good working conditions. Little or no exposure to extremes in noise, temperature, etc. little or no exposure

to

safety

or

health

hazards.

Accountability Level of Accountability -Level B Responsible for producing journey-level work output on an independent basis subject to supervisory direction and review. Organizational Impact - Level 2 Work results impact the accuracy, reliability, and acceptability of further results beyond the immediate work section.

work

results

are

noticeable

and

represent

a

portion

of,

or

support

product

or

service

received

by

the

customer

or

general

public.

Experience, Education, and Certifications Experience: Job related experience with increasing levels of responsibility is desired. Education: High School diploma or equivalent. Certifications/Clearances: Must possess a valid Arizona DPS Level One IVP Fingerprint Clearance Card while employed. Compensation Details FLSA Status: Non Exempt Pay Schedule: Hourly - Grade 111 Work Calendar: Jr High & High School - Support 10 Months / Elementary - Support 10.5 Months

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Mar 13, 2024