Attendance Secretary - Volunteer High School Jan. 5. 2027

Job Title: Attendance Secretary

Reports To: Attendance Supervisor

Qualifications: High School diploma, experience in Microsoft Office and other software

Purpose Statement: To assist the Attendance Supervisor as needed to ensure that district-wide student information is highly accurate in order to meet the reporting needs of the school system and the State Department of Education. 

Essential Duties & Responsibilities:

• Monitors student attendance 

• • Coordinates with truancy officers and school personnel

  • • Attends Truancy Review Board (TRB) meetings 

    • Assists in setting up and preparation of TRB meetings 

  • Assists schools with attendance concerns in Skyward 

• Maintains records in district student management system (SMS) 

• • Assists data entry clerks, school secretaries, school counselors, and other personnel in use  and operation of SMS 

  • Checks SMS and EIS data for accuracy 

  • Communicates with CTE Supervisor to ensure CTE data in Skyward uploads to EIS 

  • Communicates any software support needs with the Attendance Supervisor, vendor, and/or state 

• Homeschool

• • Assists in maintaining all independent homeschool records 

  • Keeps accurate records as to which type of homeschool each student is enrolled 

• Homebound 

• • Communicates with the homebound teachers and parents of homebound students 

  • Communicates with the schools regarding homebound dates, grades, progress, etc. 

• Various Secretarial Duties 

• • Answering phones 

  • Collecting and retrieving inner-office mail 

  • Files and maintains records 

  • Assists with parent concerns and questions as needed

• Regular and predictable attendance is a core requirement of this position.

• Regular, effective interpersonal communication with team members and stakeholders is required.

• Other duties as assigned to ensure the success of Hawkins County Schools and safety of all students and staff.

Capacity and Ability Requirements: The usual job demands require the following physical requirements: some lifting, carrying, pushing, pulling, stooping, kneeling, and physical dexterity.

Terms of Employment: Salary and benefits shall be paid consistent with the district’s approved compensation plan.  The length of the work year and hours of employment shall be those established by the district.

Evaluation: Performance of this job will be evaluated in accordance with the provisions of the Hawkins County School Board’s policy on evaluation of personnel.