Attendance Officer - (Internal Applicants Only)

Revised Sept. 2025

Para-Professional - Job Description

Job Title: Attendance Officer Pay Grade: SA 3 (Elementary/Secondary) Min $19,822/Mid $24,774/Max $29,726

Reports To: At Risk Coordinator - Attendance FLSA Status: Nonexempt and assigned Campus Principal

Dept/School: Campus assigned Minimum Duty Days: 187 days

Primary Purpose: Enforce the Texas Education Code Compulsory School Attendance Law. (Sec. 25.085) Implement district and campus initiatives to increase student attendance. Assist students identified as at-risk of dropping out of school, based on state defined criteria, including, but not limited to district -wide student drop-out prevention and recovery strategies.

Minimum Requirements:

• High school diploma or GED from a school recognized by the Texas Education Agency/Texas Private School Accreditation Commission.
• Minimum of 30 college credit hours from an accredited institution, and two (2) years work experience in a school environment.
• Clear Driving Record for the past five years (submitted upon hired).
• Valid Texas Drivers License (keep current during course of employment).
• Proof of Liability Insurance (submitted upon hired and keep current during course of employment).
• Duties require use of personal vehicle for travel.

Special Knowledge/Skills:

• Effective organizational, oral/written communication, and interpersonal skills.
• Ability to use computer, printer, copier, fax machine , and other technology equipment.

Major Responsibilities and Duties:

1. Be accountable and improve student attendance at the assigned campus (es) and/or grade level(s).
2. Assists administration to investigate cases of students who have excessive absences and delivers warning letters to parent of truant students.
3. Maintains case management student files to include: attendance agreement form, record of absences, telephone contacts, home address verifications and visitations, notification of failure to comply lett er, counselor referrals, campus designated interventions, parent/teacher conferences, etc.
4. Performs address verifications of HOST letters.
5. Works with administrator in charge of attendance, parent liaison, and school attendance clerks to identify students with excessive absences.
6. Collaborates with School District Court Coordinator and prepares accurate and complete Justice of the Peace Court Packets for students to appear before the Justice of the Peace Courts.
7. Delivers letters of notification for expulsion hearings or review hearings for F.S. Lara Academy or JJAEP placements.

Revised Sept. 2025

8. Delivers expulsion orders or outcomes of F.S. Lara Academy or JJAEP placement review hearing letters to parents or guardians.
9. Submits accurate/complete reports and truancy court cases to be filed on a timely basis to the Federal Programs Department.
10. Submits weekly sign-in sheets with administrator's signature of the visits and activities conducted during the week.
11. Ensures that students who withdraw from school register at another campus within 72 hours. Students not found will be documented to periodically verify their enrollment through the TSDS Unique ID System and prevent under-reported leavers to TEA.
12. Assists in Dropout/Leaver Recovery Programs to ensure that students are accounted for and registered at another campus and are properly coded for PEIMS reporting.
13. Contacts parents/guardians by phone/person and documents details of conversation.
14. Monitors campus grounds to ensure students are in class.
15. Performs other duties as assigned by the Campus Principal or the Federal Programs Department.

Mental Demands/Physical Demands/Environmental Factors

• Maintains emotional control under stress
• Works with frequent interruptions
• Moderate lifting and carrying
• District wide travel
• Prolonged sitting, standing, and walking
• Hearing, speaking clearly
• Must maintain a high level of respect and professionalism when dealing with students, parents, as well as, school staff
• Dress properly for school and court hearings
• Follows written and verbal instructions
• Work prolonged or irregular hours

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

I hereby acknowledge that I have received a copy of my job description and understand its content.

Employee Name (print)

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