Attendance Clerk, Secondary #2381 (2026-2027)

REVISED 10/24/2019 VLC JOB TITLE: Clerk, Attendance-Secondary STATUS: Non-exempt REPORTS TO: Principal TERMS: 205 days DEPARTMENT: Campus (JH/HS/PACE) PAY GRADE: AS203 PRIMARY PURPOSE: Maintain accurate student attendance records and assist with keeping permanent folders and PEIMS data up to date. QUALIFICATIONS: Education: High school diploma or GED equivalent Special Knowledge/Skills: General knowledge of office procedures Accuracy in use of computers and Microsoft Office Proficient skills in typing, keyboarding, and file maintenance Excellent organizational and communication skills Ability to work with multiple interruptions and strict deadlines Experience: Two years office experience-preferably in a public education environment MAJOR RESPONSIBILITIES AND DUTIES:

1. Maintain and distribute daily, weekly, and six weeks absence reports.
2. Run attendance worksheets daily for substitute teachers and enter in Skyward as necessary.
3. Work with administrators and student outreach officer for truancy filing.
4. Issue admittance slips for excused or unexcused absences and handle the documentation of excuse notes and sign-in/out logs.
5. Consult with students/parents on tardies and absences as reminding them of the proper penalties when necessary.
6. Maintain and send excessive absence letters as required and maintain data for perfect attendance awards.
7. Enter, maintain, correct and verify all daily attendance coding through the use of Skyward in a timely manner.
8. Assist student office aides in understanding and completing their duties.
9. Properly store reports, records and attendance notes and other documentation.
10. Attend all required technology/attendance trainings and meetings.
11. Assist Registrar and/or Student Data Specialist as needed during busy times or as requested.
12. Create and run Skyward reports to assist in maintaining perfect attendance and verification of attendance coding and inconsistencies. REVISED 10/24/2019 VLC
13. Perform periodic self-audits to remain consistent and accurate in attendance reporting.
14. Follow guidelines of SAAH, TEA attendance requirements and policies as well as Pearland ISD policy and procedures.
15. Perform accurate first day warm body counts and twice yearly campus membership reconciliations.
16. Create and run weekly teacher attendance verifications and maintain campus attendance manuals as required.
17. Accurate and consistent use of Time Clock Plus (TCP) and AESOP.
18. Perform other duties as may be assigned by principal and/or assistant principal and/or PEIMS Director. MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. I have read and understand the responsibilities and duties required for this position as outlined above. I understand the duties and can perform all essential job functions listed above. Printed Name Signature ___ Date