Attendance Clerk/PEIMS (Internal Applicants Only)

Page 1 of 2 Revised Sept. 2025

Para-Professional - Job Description

Job Title: Attendance Clerk/PEIMS Pay Grade: SA 04 (Elementary School) Min $22,458/Mid $28,069/Max $33,679

Reports To: Principal FLSA Status: Non-Exempt

Dept./School: Campus assigned Minimum Duty Days: 197 days Primary Purpose: To assure the smooth and efficient operation of the student accountability system resulting accurate and correct student records for PEIMS reporting for the purpose of increasing average daily student attendance.

Minimum Requirements:

• High school diploma or GED from a school recognized by the Texas Education Agency/Texas Private School Accreditation Commission
• Two years work experience
• Experience in working with technology and networking systems

Special Knowledge/Skills:

• Ability to work well with parents, and st aff
• Ability to communicate effectively
• Ability to input and maintain accurate data and utilize district student attendance software
• Ability to effectively use the district student accountability software
• Knowledge of PEIMS (Public Education Information & Management System) requirements and criteria

Major Responsibilities and Duties:

1. Performs pupil accounting functions as directed, records absences, and tardies, prepares attendance reports. Inputs PEIMS data into the district's student system data base and student attendance program in a timely manner.

2. Coordinates registration, performs routine clerical tasks, maintains accurate records and files, and operates office equipment.

3. Communicates with teachers and parents on student's absences and with the attendance officer.

4. Communication on student data, transfer and receipt of student PRC (Permanent Record Card) folders between campuses and/or school districts and sends requested information in a timely manner.

5. Attends Student System and PEIMS related meetings and staff development.

6. Upholds security and confidentiality of student data.

7. Works with campus and district PEIMS teams at maintaining data quality, integrity and accuracy.

8. Checks for data integrity by reviewing reports and verifying PEIMS data reports daily.

9. Correct, input, verifies grade proof sheets and report card grades.

10. Works flexible hours/days for PEIMS submission dates. Page 2 of 2 Revised Sept. 2025

11. Use the Student Attendance Accounting Handbook (SAAH) as a guide in the performance of duties

12. Follows district safety protocols and emergency procedures.

13. Performs other duties as may be assigned.

Supervisory Responsibility: None

Equipment used: Uses computer, printer, copier, fax machine and calculator

Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress
• Work with frequent interruptions
• Moderate lifting and carrying
• District/State wide travel
• Prolonged sitting, standing, and walking
• Hear, speak clearly
• Work alone- ability to perform multi-tasks at any given time
• Work prolonged or irregular hours
• Ability to read and communicate effectively verbally and in writing.
• Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

I hereby acknowledge that I have received a copy of my job description and understand its content.

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