Attendance Clerk

Department of Human Resources Job Title: Attendance Clerk - High School Wage/Hour Status: Non-Exempt Reports to: Principal / Assistant Principal Pay Grade: PP01, 175 Days Dept./School: High School Assigned Date Revised: October 2025 Primary Purpose: Maintain accurate attendance records for the campus. Qualifications: Education/Certification: High school diploma or equivalent Special Knowledge/Skills: Ability to use software to develop spreadsheets and databases, and do work processing Proficient in keyboarding, 10-key numerical data entry and file maintenance Effective organization, clear communication skills and interpersonal skills - both oral and written Ability to meet established deadlines Experience: Data entry experience Previous school experience preferred Major Responsibilities and Duties:

1. Assist campus Attendance Secretary
2. Verify and ensure attendance is accurate for all students
3. Communicate with students, parents and personnel to ensure absences are documented correctly
4. Assist with generating attendance reports
5. Assist with creation and maintenance of student attendance folders
6. Assist with coordination of attendance posting and documentation by teachers
7. Assist with training and monitoring of student aides
8. Greet visitors, answer phones and questions while maintaining a professional and friendly attitude Other
9. Maintain confidentiality at all times
10. Follow district safety protocols and emergency procedures. Supervisory Responsibilities: None Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Hays Consolidated Independent School District

Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress EEOC Statement: Hays Consolidated I.S.D. will not discriminate against any person in employment or exclude any person from participating in or receiving benefits of any of its activities or programs on any basis prohibited on the bases of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit- based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs. This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Positions are extended annually based upon availability of funding. Employee Name (please print) Date Employee Signature Badge #