Position Information
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.
Salary Range: Up to $40,560 annualized, commensurate with education, experience, and qualifications.
Job Type: Full Time
Posting Close Date: Applications will be accepted through 11:59 PM CDT on the listed close date. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.
Required Application Materials:
- Resume is required
- Cover Letter is preferred
Job Details
Job Summary
The Athletic Facilities Event Coordinator II provides daily operations management and administration of the Athletics events and facilities.
Core Responsibilities
- Handles facility operations, supervision of events, and coordinating all aspects of event operations and asset security in compliance with University and Athletics Department policies and procedures.
- Provides early morning, evening, and weekend operations management and administration of Athletic facilities.
- Initiates, plans, schedules, and manages on and off-site university events to include coordination/procuring of location, facilities, technical services, supplies marketing, publicity, and personnel.
- Assists with event set-ups and teardowns as needed.
- Hires, trains, schedules, and supervises full-time Athletics Facilities Event Coordinator I position and student workers.
- Reconciles student wages account monthly.
- Ensures sufficient support personnel are trained, scheduled, and available.
- Develops and manages budgets for internal and external events.
- Leads the security of Athletic facilities.
- Maintains University Athletics relations with on- and off-campus departments and service providers.
- Assists with the repair of equipment and some facility maintenance.
- Assists with tracking maintenance costs and budgeting.
- Maintains responsibility for university assets by using discretion and independent judgment when necessary to ensure efficient and appropriate operations of all Athletics on-campus events and facilities.
- Assists with department projects.
- Prepares ad-hoc reports and researches on potential facility trends and upgrades.
- Keeps up-to-date on best practices in event and facility management.
- Performs other duties as assigned.
Required Qualifications
- High School Diploma, Vocational Training or Apprenticeship in a related field.
- Five (5) years of related work experience.
- This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
Knowledge, Skills, and Abilities
- Excellent written and oral skills and the ability to work with various groups.
- Working knowledge of PC hardware and Microsoft Word, Excel, and Outlook software.
- Working knowledge of point-of-sale terminals and audio/visual equipment, including building-wide sound systems, DVD players, audio and video tapes, and CDs.
Working Conditions
- Work will be conducted in the office and on indoor and outdoor playing courts and fields. Ability to travel to and from meetings, training sessions, or other business-related events. May be exposed to standing for long hours and working in adverse weather. May involve work as a member of the skeleton crew during university holidays.
Physical Demands
- Ability to work with equipment and perform these tasks, including but not limited to audio/visual equipment, light maintenance, climbing ladders, assisting with event set-up of tables, chairs, stage and sound, and rearranging fitness equipment.
This position will work primarily on campus. Travel and parking expenses are the employee's responsibility.
This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.