Athletics Academic Advisor

Position Details

Position Information

Position Title Athletics Academic Advisor UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Athletics Academic Advisor is responsible for providing academic advising to student-athletes, with a goal of academic retention and student success. This position will provide one-on-one help to student-athletes in the areas of career services, time management, and study skills. The Athletics Academic Advisor reports to the Assistant Director of Athletic Academic Advising.

Benefits

UIW has been identified year after year as one of the nation's Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name Essential Job Duties Description of Job Duties

• Develop degree plans; advise and register; monitor academic progress; send out and review progress reports; refer students to tutoring and other student support services as needed.
• Carry out academic programs for student athletes, including NCAA compliance and retention.
• Meet one-on-one with at-risk students to monitor and support their academic progress, assist in administering NCAA academic compliance, continuing eligibility, and use of academic enhancement programs for student-athletes.
• Monitor student's registration to ensure student continues to be enrolled in appropriate classes.
• Advise student on appropriate majors and career opportunities.
• Assist and advise student-athletes in identifying and evaluating their academic challenges.
• Create a comprehensive academic plan for each student and develop a process for tracking the progress of each student.
• Provide transfer articulations and registration assistance to new and continuing students.
• Implement intervention strategies and communicate the outcomes to appropriate constituents.
• Assist in the development and facilitation of student-athlete summer workshops.
• Work collaboratively with advisors from the Student Success Department and faculty advisors to maintain a seamless advising process.
• Assist in recruiting efforts and the certification of athletes process.
• Coordinate objective-based study halls as assigned.
• Perform assigned administrative duties which may include elements consistent with a learning specialist or eligibility coordinator role.
• Perform other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Ability to work collaboratively with students, parents, faculty, and staff.
• Ability to plan, develop, and conduct training for students and faculty.
• Excellent verbal, written, and technical communication skills.
• Strong proficiency with Microsoft Office Excel, Word, PowerPoint, Outlook, and Teams or equivalent.
• Strong organizational, presentation, and customer service skills.
• Excellent communications skills, verbal, written and interpersonal.
• Outstanding ability to work with professionalism and confidentiality.
• Proficiency in handling multiple priorities, meeting deadlines and solving problems.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Bachelor's Degree.

Required Work Experience

One (1) year of experience in counseling and/or advising in a higher education setting. Note that relevant GA experience will be considered.

Preferred Qualifications

• Experience with NCAA compliance rules and regulations in post-secondary setting.
• Experience with database management systems such as Xtender, Degree Works, Navigate, etc.

Required Certifications, Licenses or Registrations

Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Work Hours

Monday through Friday 8am to 5pm with extended hours as needed, especially during peak periods, to meet departmental goals.

Physical Demands

None specified.

Posting Details

Posting Details

Posting Number AS2248PO Number of Vacancies 1 Job Type Full Time Job Category Administrator (exempt) Desired Start Date 06/16/2026 Position End Date (if temporary) Reports to Associate Athletic Director for Athletic Advising Salary $45,000 Annualized Open Date 04/16/2026 Close Date 05/25/2026 Open Until Filled No Special Instructions to Applicant

N/A.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX

This position is considered a "Responsible Employee" under Title IX federal regulations and "Mandatory Reporter" under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UIW Website

• HigherEdJobs.com

• Indeed

• LinkedIn

• WorkplaceDiversity.com

• HispanicDiversity.com

• BlackJobCenter.com

• WomensJobCenter.com

• VeteransConnect.com

• Personal Referral

• Employee Referral

• Other

• If you selected other, please tell us where?

(Open Ended Question)

• • What is the highest level of education you have achieved?

• Less than Bachelor's Degree

• Bachelor's Degree

• Master's Degree

• PHD or higher

• • How many years of experience do you have in counseling and/or advising in a higher education setting? Note that relevant GA experience will be considered.

• Less than 2 years

• 2 years

• 3 years

• 4 years

• 5 or more years

• • List the Microsoft Office products with which you are experienced. Include your proficiency level in each and include special skills in each, where applicable. Examples of proficiency levels-None, Minimal, Limited, Proficient, Advanced, Expert. Examples of special skills: MS Outlook-mail merges; MS Excel-V-lookup & pivot tables.

(Open Ended Question)

• • Describe your experience conducting presentations. Specify the frequency as well as audience type (employees, visitors, students, etc...) and number to which you presented.

(Open Ended Question)

• • Do you currently have a valid driver's license AND are you at least 21 years of age, as required to drive for UIW?

• No

• Yes, I have a valid driver license and I am at least 21 years old

• • How many years of experience do you have in counseling and/or advising in a higher education setting? Note that relevant GA experience will be considered.

• Less than 1 year

• 1 year

• 2 years

• 3 years

• 4 or more years