Athletic Operations Manager

JOB TITLE

Athletic Operations Manager

LOCATION

Worcester

DEPARTMENT NAME

Physical Education, Recreation & Athletics - PERA

DIVISION NAME

Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

The operations manager facilitates the management of day-to-day departmental operations, financial administration, student employment, and athletic operations systems for the Department of Physical Education, Recreation, & Athletics (PERA). The desired candidate will support the Associate Athletic Director for Operations in ensuring efficient departmental operations, accurate financial and administrative processes, and effective coordination across varsity athletics, recreation, and wellness & physical education (WPE).

JOB DESCRIPTION

• Manage day-to-day PERA operations, including departmental policies and procedures, administrative functions, communications, calendars, and shared files in Microsoft Teams.
• Oversee departmental financial operations, including procurement, accounts payable and receivable, team trip payments, game-day admissions, and gift reporting.
• Partner with the Associate Athletic Director for Operations on budget forecasting and financial planning, and support staff with budget planning, team trips, and expense reports.
• Coordinate NCAA championship bid submissions and financial reconciliation.
• Manage student employment and payroll, including hiring, documentation, and federal work-study compliance, and supervise student employees in the PERA main office.
• Serve as the primary departmental contact for Teamworks platforms (Hub, C&R, and AMS), including data accuracy and staff onboarding and training.
• Serve on the Event Management Group and provide operational support for PERA events, athletic championships, and special events.
• Assist the Director of PERA with special projects across WPE courses, recreation, and varsity athletics.
• Performs all other duties and responsibilities as assigned or directed by the supervisor.

Required Qualifications

• Bachelor's degree.
• 1 year of relevant experience.

Preferred Qualifications

• Experience in college athletics or recreation operations.
• Experience with Teamworks or similar athletics management software.
• Experience with procurement, accounts payable, or budget tracking.
• Experience supervising student employees.
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail and the ability to handle sensitive and confidential matters with discretion.

Salary Grade 6: $55,400- $58,175 per year (depending on experience)

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

Compensation at WPI

FLSA STATUS

United States of America (Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.