Athletic Coordinator - PT

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements list below are representative of the knowledge, education, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist in planning and coordinating sports leagues, tournaments, and events for various age groups and skill levels.
• Oversee facility use and ensure equipment is maintained and ready for programs.
• Recruit, train, and support coaches, referees, and volunteers.
• Manage scheduling and logistics for practices, events, and facility usage.
• Serve as a primary point of contact for participants, addressing inquiries and resolving issues.
• Build and maintain relationships with community partners and stakeholders.
• Assist in managing program budgets and tracking expenses
• Support marketing efforts, including updates to the website and social media, to promote programs and increase participation.
• Maintain accurate records of program data, participation, and feedback.
• Ensure compliance with safety standards and SBVPA policies.
• Perform other duties and assume other responsibilities as apparent or as assigned.

SUPERVISION EXERCISED:

N/A

KNOWLEDGE/ABILITY:

• Knowledge of sports program operations and event coordination.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication skills.
• Leadership ability to motivate and manage volunteers and staff.
• Effective problem-solving skills and quick decision-making.
• Proficient in Microsoft Office, Google Suite, and social media; website management experience is a plus.
• Strong customer service focus to ensure a positive participant experience.
• Attention to detail in tracking data, schedules, and budgets.
• Knowledge of safety protocols and commitment to maintaining a safe environment

EDUCATION / QUALIFICATIONS:

• High school diploma or equivalent required; Associate's degree in Sports Management, Recreation, or a related field preferred.
• Previous experience in sports program coordination, event management, or a similar role is highly desirable.
• Experience working with volunteers, coaches, and community organizations is a plus.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Valid Driver's license required.
• CPR/First Aid certification preferred, or the ability to obtain upon hire.

EQUIPMENT:

The Athletics Coordinator will use office equipment (computers, phones, printers), sports equipment for program activities (balls, nets, goals), audio/visual tools for events, and facility maintenance tools for setup and safety.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and walk and talk or hear. The employee is occasionally required to walk, use hands to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds, Specific vision abilities required in this job include vision and the ability to adjust focus.

WORK ENVIRONMENT:

The Athletics Coordinator works primarily in an office setting but will frequently visit sports facilities and event locations. The role requires outdoor work for event setup, facility maintenance, and program oversight. It is a fast-paced environment, with varying hours that include evenings, weekends, and occasional holidays. The position involves regular interaction with staff, volunteers, participants, and community members, requiring strong teamwork and communication. The role may also involve exposure to various weather conditions during outdoor events and activities.

UNION AFFILIATION:

N/A

REQUIRED:

Driver's License

Pre-Employment Drug Test

Employee Background Check

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The City of South Bend is an at-will employer.

Essential Duty: Uphold Core Values

All employees of the City of South Bend are expected to uphold and actively demonstrate the City's Core Values in their daily work, which are summarized below:

• Excellence - Deliver high-quality service and strive for continuous improvement.
• Accountability - Take ownership of responsibilities and outcomes.
• Innovation - Seek creative solutions and embrace new ideas.
• Inclusion - Promote a respectful, equitable, and welcoming environment.
• Empowerment - Support and encourage others to grow and succeed.

This duty is fundamental to fostering a positive workplace culture and delivering exceptional public service. These values shape our culture, inform our decisions, and inspire our work every day.

Equal Employment Opportunity & Diversity Statement

The City of South Bend is an equal opportunity employer. We do not discriminate or tolerate harassment based on race, color, religion, age, sex, national origin, disability, genetic information, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law. Employment decisions are based on qualifications, merit, and organizational needs. We value and celebrate diversity and are committed to fostering an inclusive workplace for all employees.