Asst Mgr, Supply Chain Ops - Materials Management - Full Time

Lead the Supply Chain Operations That Keep Patient Care Moving

Guthrie Cortland Medical Center is seeking an Assistant Manager, Supply Chain Operations to provide day-to-day leadership for the teams and processes responsible for keeping critical supplies moving throughout the hospital.

This position plays a key role in supporting both Materials Management and Operating Room operations by overseeing inventory management, distribution, receiving, replenishment, and supply logistics activities. Working closely with clinical departments, operational leaders, and Supply Chain leadership, you will help ensure the right supplies are available at the right time so caregivers can focus on delivering exceptional patient care.

This is not a role where you will simply maintain existing processes. You will have the opportunity to develop staff, improve workflows, support inventory optimization initiatives, and help drive operational excellence across a critical hospital support function. With responsibility for five direct reports supporting both Storeroom and Operating Room operations, this role offers a unique opportunity to combine leadership, process improvement, customer service, and healthcare operations experience in a single position. Beyond the day-to-day responsibilities, you will have the opportunity to partner with Supply Chain leaders across the Guthrie system to share best practices, improve operations, and contribute to initiatives that have a meaningful impact across the enterprise.

Position Details:

• Full-time, exempt position
• Monday through Friday, Daytime business hours
• Based at Guthrie Cortland Medical Center

Why Leaders Choose Guthrie:

• Lead an essential hospital operations function that directly supports patient care
• Oversee teams supporting both Materials Management and Operating Room supply operations
• Partner closely with clinical departments, hospital leadership, and Supply Chain teams
• Drive process improvement, inventory optimization, and operational excellence initiatives
• Gain exposure to healthcare operations, supply chain leadership, and hospital-wide projects
• 29 days of PTO annually for eligible exempt caregivers, plus an eight-hour floating holiday
• Medical, dental, and vision plan options starting the first of the month after date of hire
• 403(b) retirement plan with employer match
• Employer-provided life insurance and disability benefits
• Flexible Spending Account and Health Savings Account options

Who Will Thrive in This Role:

This opportunity is designed for a hands-on leader who enjoys developing teams, improving processes, solving operational challenges, and building strong relationships with internal customers. It will be especially appealing to professionals with experience in healthcare supply chain, materials management, logistics, inventory management, distribution, warehouse operations, or healthcare-related sales environments. Candidates who enjoy balancing people leadership with operational execution will be well-positioned for success.

What You Will Bring:

• Three to five years of experience in supply chain, logistics, materials management, healthcare operations, or a related operational field
• At least one year of supervisory, lead, or team leadership experience
• Strong communication, organizational, and problem-solving skills
• Experience working with inventory systems, operational metrics, and process improvement initiatives
• Healthcare supply chain, healthcare operations, or healthcare sales experience preferred
• Bachelor''s degree in Supply Chain Management, Business, Healthcare Administration, Logistics, or a related field preferred
• Experience with ERP inventory systems, Lean initiatives, project leadership, or supply chain certifications is a plus

For an operations leader who is ready to expand their impact, develop teams, and help support the flow of supplies and resources that enable exceptional patient care, this position offers an outstanding opportunity to grow your career with Guthrie.

Summary:

The Assistant Manager of Supply Chain Operations provides daily operational leadership for supply chain functions including inventory management, distribution, receiving, par leveling, and supply logistics. This role ensures efficient, accurate, and timely movement of materials throughout the organization while supporting cost effective utilization of supplies. The Associate Manager partners closely with clinical and operational stakeholders to ensure reliable service, maintain inventory integrity, and support continuous process improvement. .

Experience:

Experience Required:

• 3-5 years of experience in supply chain, logistics, materials management, or related operational field.
• 1+ year of experience in a supervisory or lead role.

Experience Preferred:

• Healthcare supply chain experience.
• Experience with ERP inventory systems (e.g., Lawson, Workday, Oracle).
• Experience with Lean, process improvement, or project leadership.

Education:

Education Preferred:

• Bachelor''s degree in Supply Chain Management, Business, Healthcare Administration, Logistics, or related field; or equivalent experience.
• Master''s degree in Business, Healthcare Administration, or a related field.
• Supply chain-related certifications (e.g., CMRP, CSCP, CLSSGB).

Essential Functions:

• Supervise daily supply chain operations and staff.
• Maintain inventory accuracy and supply availability.
• Oversee receiving, replenishment, and distribution workflows.
• Ensure timely resolution of supply-related issues.
• Support product conversions and system-wide supply initiatives.
• Maintain required documentation and regulatory compliance.
• Prepare reports, metrics, and operational summaries as needed.

Key Responsibilities:

Operational Leadership

• Oversee daily supply chain operations including inventory, receiving, distribution, and replenishment workflows.
• Ensure accurate and timely delivery of supplies to clinical departments.
• Monitor performance metrics and operational KPIs to identify and address issues proactively.

Inventory & Materials Management

• Maintain appropriate inventory levels across assigned areas to minimize shortages and overstock.
• Ensure compliance with established par levels, stock rotation, expiration management, and documentation standards.
• Support the implementation of system-wide standardization initiatives and product changes.

Team Supervision & Development

• Lead, coach, and evaluate supply chain staff, promoting engagement and accountability.
• Coordinate daily staffing assignments and adjust workload distribution as needed.
• Promote a culture of safety, service excellence, and continuous improvement.

Process Improvement

• Identify workflow inefficiencies and drive process improvements that enhance productivity and accuracy.
• Partner with Supply Chain leadership to support Lean initiatives and standard work practices.
• Support technology optimization including ERP, handheld scanners, and automated supply systems.

Stakeholder Collaboration

• Serve as primary contact for clinical departments to resolve supply concerns, facilitate product changes, and manage service needs.
• Communicate effectively with internal customers, vendors, and leadership regarding inventory issues and operational updates.

Compliance & Safety

• Ensure compliance with organizational policies, regulatory standards, and audit requirements.
• Maintain a clean, safe, and well-organized work environment consistent with infection control expectations.

Other duties as assigned

The pay range for this position is $76,211.2 - $118,934.40 per year and is based on experience.

Joining the Guthrie team allows you to become a part of a tradition of excellence in health care. In all areas and at all levels of Guthrie, you'll find staff members who have committed themselves to serving the community.

The Guthrie Clinic is an Equal Opportunity Employer.

The Guthrie Clinic is a non-profit, integrated, practicing physician-led organization in the Twin Tiers of New York and Pennsylvania. Our multi-specialty group practice of more than 500 physicians and 302 advanced practice providers offers 47 specialties through a regional office network providing primary and specialty care in 22 communities. Guthrie Medical Education Programs include General Surgery, Internal Medicine, Emergency Medicine, Family Medicine, Anesthesiology and Orthopedic Surgery Residency, as well as Cardiovascular, Gastroenterology and Pulmonary Critical Care Fellowship programs. Guthrie is also a clinical campus for the Geisinger Commonwealth School of Medicine.