Associate Specialist Documentation

Associate Specialist Documentation

Location: Plymouth, MN

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: $40.67 / Hour (USD)
• Shift / Schedule: 8-hour shift; start and end times flexible
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This position is responsible for reviewing and processing change requests for new documents and revisions to existing documents, and is responsible for processing, organizing, and maintaining the Document Control System in accordance with applicable quality and regulatory guidelines.

Key Responsibilities

• Support the Facilities and EHS teams with processing documents in approved formats.
• Support the Facilities and EHS teams with vendor support, including onboarding new vendors into the Ariba systems, process training, and communication of needs between the team and the vendors through email or by video meetings/phone calls.
• Facilities and EHS information and process support tasks.
• Process documents that support Facilities or EHS contracts, purchases, or project processes.
• Secure and control access to documentation as required by established procedures.
• Communicate and coordinate documentation approvals with various departments.
• Participate on cross-functional project teams.
• Other duties and responsibilities as assigned.
• General Office Support for the Facilities and EHS department.
• Follow Facilities and EHS rules and procedures for your department. Report EHS incidents and/or unsafe acts and conditions promptly to supervision. Forward any opportunities to improve the EHS program to supervision.
• Process change requests for documents in Windchill.
• Reviewing high volume of documentation; documents need to be loaded and approved in Windchill.
• Cross-functional project teams participation.

Required Skills

• Ability to clearly, concisely, and accurately convey communications.
• Ability to influence and provide leadership related to documentation and process requirements, most specific to the purchasing of goods and services for the department.
• Ability to form and develop interpersonal, professional relationships.
• Display socially and professionally appropriate behavior.
• Ability to work independently and in groups.
• Demonstrated initiative and problem-solving skills.
• Critical-thinking skills.
• Ability and aptitude to use various types of databases and other computer software.
• Ability to prioritize.
• Strong organizational skills and ability to manage projects.
• Ability and aptitude to provide solutions and contingency plans through the comprehensive review of alternatives.
• Must have great organizational skills and know how to use basic Excel skills.
• Experience in quality and in a PLM Quality System; Windchill preferred.
• Detail-oriented and organized.
• Problem-solving skills.
• Able to follow quality system procedures.

Preferred Skills

• Experience in quality and in a PLM Quality System, preferred Windchill.
• Some background working in a professional office environment is helpful.

Education Requirements

• Associate's Degree preferred; an equivalent combination of education and work experience accepted.
• Minimum of an Associate's Degree or Bachelor's Degree required.

Required Experience

• Typically requires 2 or more years of relevant work experience or exposure within a regulated environment to sufficiently demonstrate the core job responsibilities of the position.
• 3 6 years of experience required.

Nice-to-Have Experience

• Medical device experience not required but considered a plus.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

Important Notes

• Interview process: In-person interview in Plymouth, MN.
• This is an in-office position 100% of the time.

About the Client

This client is a leading global healthcare innovator with more than 140 years of history advancing medical technology, diagnostics, nutritional science, and pharmaceutical products across more than 160 countries. The organization's portfolio spans cardiovascular care, diabetes management, diagnostic testing, nutrition, and neuromodulation, with recognized brands that millions of people rely on every day. Operating across four major business segments medical devices, nutritional products, diagnostics, and established pharmaceuticals this company employs biomedical engineers, clinical scientists, regulatory affairs specialists, and commercial operations professionals who collaborate across cross-functional teams with international exposure. A certified Great Place to Work, the organization reports 80 percent of employees consider it a great place to work, well above the national average, and actively invests in diverse, inclusive workplaces through employee networks and mentorship programs.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-11961 Industry: Logistics & Transportation

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