Associate Project Manager

Job Description: Associate Project Manager

Reports To:

Project Manager / Senior Project Manager

Primary Function:

Support Project Managers in delivering tenant improvement and building renovation projects from the planning phase through final completion and delivery to the client. Assist with day-to-day project coordination, documentation, and communication while developing the skills needed to independently manage projects relative to budget and schedule.

Education:

A Bachelor's degree from an accredited college or university in Construction Management, Real Estate, Architecture, Engineering, or a related field is preferred. 1-3 years of related experience in commercial real estate, construction, or project coordination is preferred.

Qualifications:

§ Strong organizational skills, responsiveness, and initiative

§ Detail-oriented, with the ability to support multiple projects at once

§ Professional and customer service-oriented

§ Strong verbal and written communication skills, with the ability to work with a wide range of people, including clients, contractors, and leasing professionals

§ Proficient in Word, Excel, PowerPoint, and Outlook; familiarity with Procore or similar construction project management software is preferred but not required

§ Basic understanding of construction terminology and design disciplines, with a strong desire to learn

§ Positive attitude and team-oriented approach

§ Coachable, with a willingness to grow into a Project Manager role

Relationships:

§ Maintains relationships with associates and all other departments within the Company

§ Works with general contractors, designers, architects, suppliers, vendors, and others serving the Company or its projects

§ Supports relationships with clients, tenants, and stakeholders under the guidance of the Project Manager

Activities:

The activities listed here are not all-inclusive; rather, they indicate the types of activities normally performed by this position.

§ Project Support

• Assist with projects from lease review, planning, and due diligence through test fitting, design, permitting, bidding, construction, FF&E procurement and installation, and move management
• Help prepare and track project budgets and schedules
• Assist with RFPs for construction services and compile bid comparisons for Project Manager review
• Track change orders, submittals, RFIs, and project invoices
• Schedule project meetings, take meeting minutes, and distribute action items
• Attend site visits and assist with punch lists and quality control
• Organize and maintain project documentation, including contracts, invoices, warranties, O&Ms, and as-builts
• Assist with project closeout and Tenant Improvement Allowance reconciliation
• Communicate project updates to internal teams and clients as directed
• Flag potential risks or issues to the Project Manager promptly
• Over time, manage smaller projects independently as experience grows

Expectations:

§ Embrace politeness and respect in all internal and external communications

§ Commitment to customer service excellence

§ Take ownership of assigned tasks and follow through

§ Communicate effectively and keep all parties informed, including owners/clients, tenants, brokers, accounting, and property management

§ Respond promptly to information requests, whether internal or external

§ Collaborative team member who is eager to learn and grow