Associate Manager, Creative Sync Licensing

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

This role supports the Virgin Music Group’s Global Sync team on a day-to-day basis. Success in this area requires a basic knowledge of sync, an acute understanding of our clients and partners music and responsibilities, and a proactive approach to our department goals. 

Responsibilities (include but are not limited to the following):

Creative:

• Create department marketing materials (new music mailers, artist spotlights, new partnership announcements, themed playlists, sync alerts, etc.)
• Manage mailer calendar and proactively keep team across ongoing preparation ahead of send dates.
• Listen to weekly new releases and circulate weekly audio highlights to internal team with detailed album/single overviews.
• Track upcoming shows, maintain invite lists, and guest lists.
• Organize artist showcases and events at agencies, film, tv and streaming studios internally and at third party venues.
• Manage label and artist assets for DISCO - listen, evaluate, ingest, and tag metadata.
• Liaise with internal and external teams, and artist management, to ensure all roster assets are current – obtaining mains, instrumentals, cleans, WAV formatted files.
• Track projects, film & tv productions and sync music trends via online trades and research and update sync team regularly.
• Build and maintain pitch decks and show-reels.
• Creative admin on incoming briefs as needed.
• Foster and maintain relationships with music and entertainment professionals within Virgin Music Group and across all areas of music and media.
• Attend industry events such as conferences, panels, showcases and mixers

Licensing:

• Generate sync activity reports – pitch log, licensing activity
• Entering updates in the Sync tracker from Universal supply chain reports (FTVL)
• Enter quote requests, confirmations, and airdates in Sync Tracker.

Support:

• Process expenses, coordinate schedules and travel.
• Keep contact lists up to date.
• Departmental scheduling as needed
• Other additional projects and tasks deemed necessary to support team

Qualifications:

• Experience in administrative and departmental support within the entertainment industry with a good understanding of the basic functions of a record label, publisher, major studio, music supervision firm and/or sync agency.
• Hardworking, organized, and self-motivated individual.
• Excellent written and verbal communication skills and attention to detail.
• Creative, innovative, and resourceful – must be able to multi-task and move preemptively to best support the department.
• Must have a deep understanding of current cultural, musical, and sub-genre trends, a bonus for interest in technologies and general market trends.
• Broad, eclectic music taste, preferably with an interest in indie, alternative, electronic, R&B and hip hop.
• Must have a desire and be available for after-hour meetings, shows, and events.
• Knowledge and interest in tastemakers and critical players in the sync community.
• Experience with Airtable, Box, DISCO, Excel, Google Docs, Outlook, PowerPoint, Photoshop, Slack strongly desired.
• BA degree preferred, with training and experience in related fields and/or educational disciplines.

Perks Playlist:

Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Comprehensive medical, dental, and vision coverage

• Including 100% coverage for out-patient in-network mental health services

• Fertility coverage for eligible medical plan participants

• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

• Student Loan Repayment Assistance and Tuition Reimbursement

• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution

A variety of ways to prioritize much-needed time away from work including:

• Flexible Paid Time Off (PTO) for exempt employees

• 3-weeks PTO for non-exempt employees

• 2-weeks paid Winter Break

• 10 Company Holidays (including Juneteenth and Wellbeing Day)

• Summer Fridays (between Memorial Day and Labor Day)

• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

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