What you will be doing:- Prepare for client meetings by gathering relevant data, creating agendas, and producing reports and planning materials.
- Ensure timely follow-through on post-meeting action items, including CRM documentation, task creation, and client communication.
- Coordinate with external professionals (e.g., estate planning attorneys, CPAs) to support client objectives.
- Input and maintain accurate client data within financial planning software.
- Assist in developing and updating financial planning strategies in collaboration with the advisory team.
- Conduct research and analysis on investment options and financial products under the guidance of Lead Advisors.
- Monitor client financial situations for accuracy, completeness, and changes requiring attention.
- Prepare, process, and track new account openings, transfers, and ongoing account maintenance.
- Generate portfolio review materials and assist with ongoing account servicing and management.
- Communicate with clients via phone, email, and in person to provide timely, professional service.
- Monitor and manage the team inbox, triaging requests, assigning tasks, and keeping clients informed of progress.
- Interface with internal team members and external parties to ensure client-related tasks are completed accurately and on time.
- Support transaction processing and paperwork management in accordance with firm procedures.
- Coordinate workflows with team members to maintain operational efficiency and high service standards.
- Assist with front office support as needed, including greeting clients, answering phones, and processing checks.
- Proactively identify opportunities to improve systems, workflows, and the overall client experience.
- Clearly communicate task status, deadlines, and obstacles to Lead Financial Planners.
- Collaborate with support team members to achieve firm and team objectives.
- Assist with trading and rebalancing of client investment accounts.
- Participate in and eventually help lead client review meetings.
- Expand responsibilities as licensing, experience, and proficiency grow.
Experience you will need:- Highly organized, detail-oriented, and proactive in managing tasks.
- Strong analytical and financial skills with the ability to interpret data and develop insights.
- Effective problem-solving abilities and a team-oriented approach with a 'no job is beneath me' mentality.
- Strong persuasive skills.
- Excellent interpersonal and communication skills, both written and verbal.
- Able to work independently while keeping the Lead Financial Planner informed of progress and hurdles.
- 1-2 years of industry experience preferred.
- Bachelor’s degree (B.A. or B.S.) preferred.
- FINRA registration, including Series 7 and 66 (or FINRA recognized equivalents) required or ability to clear the tests within 12 months.
- If not licensed at hire, compensation and title will reflect this until fully licensed.
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