Associate Director, University Training Grant System

Associate Director for the University Training Grant System

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Overview

Reporting to the Associate Dean of Biological & Biomedical Sciences, the Associate Director for the University Training Grant System provides strategic leadership for the operation, evolution, and long-term sustainability of the Institutional Training Grant (ITG) database system. This role sets the strategic direction for the ITG Hub, oversees system governance and reporting, and ensures alignment with institutional priorities. The Associate Director leads ITG Hub staff, manages system access and stakeholder engagement, and serves as a subject-matter expert on training grant policies. The role also supports institutional data strategy by compiling, analyzing, and reporting Biological and Biomedical Sciences (BBS) program data. Additionally, the Associate Director will:

• Provide strategic and operational oversight of the Institutional Training Grant (ITG) Hub, including stewardship of the current application and leadership of the transition to a next-generation ITG system in partnership with Information Technology Services (ITS). Lead system deployment and adoption across the research community, ensuring alignment with institutional goals, user needs, and established workflows.
• Serve as a strategic resource to faculty and administrators in the development of predoctoral and postdoctoral training grant proposals, with particular emphasis on the preparation, accuracy, and strategic use of required data tables.
• Write and manage templates for NIH T32 grant applications. Write institutional letters of support for T32 grant applications. Collect Notice of Awards (NOA) from each funded T32. Analyze Summary Statements from every submitted predoc T32. Oversee and track T32 slot assignment process.
• Advise faculty and administrators on National Institutes of Health (NIH) policies, procedures, and compliance requirements related to training grant applications and progress reports, ensuring institutional consistency while addressing grant-specific needs.
• Design and oversee the administrative and governance infrastructure supporting ITG Hub usage, including access protocols, user procedures, and timelines. Lead and manage ITG Hub staff by providing training, setting priorities, and allocating resources to support institutional objectives.
• Lead institutional data analysis and reporting efforts by gathering, interpreting, and validating data from multiple sources. Develop standardized and ad hoc reports, dashboards, and query tools to support decision-making and external reporting requirements.
• Partner with ITS and university leadership to develop and execute a strategic roadmap for enhancing, expanding, and optimizing use of the ITG database system across the institution.
• Maintain and enhance program-level data systems, including a FileMaker Pro database and Excel-based reporting tools, to support the analytical and reporting needs of the BBS Program. Track and prepare reports on career outcomes based on ITG data. Track and prepare reports on time-to-degree and attrition based on ITG data.

This position will follow a hybrid schedule working roughly 3 days per week onsite and 2 days per week remotely.

Required Skills and Abilities

1. At least 5 years of progressively responsible experience in research administration, training grant administration, academic program administration, or a related area within a research-intensive academic or healthcare environment.

2. Demonstrated experience supporting NIH-funded predoctoral and postdoctoral training grants, including familiarity with T32 or similar mechanisms. In-depth knowledge of NIH policies, procedures, and compliance requirements related to training grant applications and progress reporting.

3. Experience managing or administering enterprise-level data systems or databases, including system governance, reporting, and user support. Advanced proficiency with database and reporting tools (e.g., FileMaker Pro, Excel, or comparable platforms).

4. Proven ability to analyze, interpret, and report complex data to support institutional decision-making and external reporting requirements. Strong stakeholder management skills, with experience working collaboratively with faculty, administrators, IT partners, and senior leadership.

5. Experience supervising staff or leading cross-functional teams, including training, workload prioritization, and performance oversight

Preferred Skills and Abilities

1. Master's degree (e.g., public health, higher education administration, biomedical sciences, data analytics, or related discipline).

Principal Responsibilities

1. Serves as a liaison to a variety sponsors from the for-profit, non-profit and governmental sectors to assure compliance with the latest sponsor proposal policies and procedures. 2. Reviews and assures transmittal of proposals to potential sponsor(s) after verifying compliance with submission requirements, University policy and procedures, and applicable regulations. 3. Coordinates within the University on large institutional proposals and proposals including multi-disciplinary submissions to assure compliance with submission requirements. 4. Reviews incoming Notices of Award and other sponsor award documents; recommends acceptance of awards based on knowledge of University policies and governmental requirements. 5. Administers a large and varied portfolio of agreements including grants, cooperative agreements, contracts, subcontracts, material transfer agreements and confidential disclosure agreements. 6. Implements, and communicates information on all aspects of sponsored projects administration as it is developed or revised. 7. Obtains, evaluates and communicates information on electronic research processes and procedures of sponsors as it is implemented. 8. Responds to inquiries and provides direct assistance to research faculty campus. 9. Creates procedures to maintain and track research compliance in areas such as human subjects and animal care and use. 10. Plans and executes strategic research initiatives and business plans to increase sponsored research support.

Required Education and Experience Bachelor's Degree in public administration, business management, or related field. Five years related work experience or equivalent combination of education and experience.