Job Details Associate Director of Facilities Operations Thomas Jefferson University
Job Description PRIMARY FUNCTION: Reports to the Vice President of Facilities Operations. Responsible for management of facilities assets for owned properties and owned Jefferson systems in leased properties, evaluating internal requirements and implementing best practices throughout the organization's portfolio. The successful candidate will ensure profitability, service quality, strong client relationships (internal and external), and provide strategic and tactical decision making for all assets. TJU's current portfolio is approximately 18 million square feet comprised of owned and leased assets.
ESSENTIAL FUNCTIONS: • Overall responsibility for the Enterprise Reliability program and assigned property management, including both in-house and external third-party platforms • Evaluate the existing portfolio of both owned and leased assets and assist in developing facility building systems and capital planning, programming which meets the strategic objectives of the enterprise. All leased properties will be coordinated through the Real Estate liaison. • Align industry-leading practices and TJU business needs, including adapting workplace design best practices and technology solutions. • Assist in evaluating strategic partner programs ensuring best in class performance and financial discipline are achieved. • Ensure that best practices are implemented • Establish and monitor appropriate checks and balances to ensure a high level of quality in operations while ensuring that teams understand and exceed goals and objectives for each property • Ensure compliance with all service level agreements, leases, management agreements, service contracts, and accounting policies and procedures • Ensure that Jefferson service providers and third-party providers are fulfilling obligations, meeting deliverables and instrumental and creating the safe and effective workplace desired by the organization • Develop and maintain effective working relationships with the department, corporate teams, client-facing professionals, and leadership • When appropriate, establish an effective stakeholder engagement approach to the department, which would include finance, HR, legal, technology, and other relevant enterprise departments • As needed, help shape cross-functional teams, including external service providers, to develop solutions for remote facilities that depend on effective collaboration with local resources • Establish vendor/partner relationships which could provide enterprise-related cost efficiencies and service excellence for the organization • Assist in the development of operating and capital budgets to support the portfolio and produce periodic reporting on active projects • Track actuals vs. approved budgets; identify and explain variances; and assist in development of periodic forecasts and related financial support • Collaborate with risk management to ensure that appropriate protections are in place for the portfolio • Develop and mentor existing team members and assist in identifying additions to the department which align with departmental and organizational objectives • Participate in task forces and/or committees as necessary
EDUCATIONAL/TRAINING REQUIREMENTS: Bachelor's degree in Engineering required. Consideration will be given to significant pertinent industry experience and specialized certifications. Professional association with ASHE, NFPA, APPA or similar industry-based organization preferred with associated certifications. Formal management training helpful. MBA preferred
CERTIFICATES, LICENSES, AND REGISTRATION: Professional Engineer (PE) or equivalent (preferred) Real Estate License (preferred) Professional industry designation and active participation/leadership in local and national chapters preferred (APPA, CEFP, and/or ASHE, CHFM, certification preferred)
EXPERIENCE REQUIREMENTS: 8-10+ years Facilities management and/or executive level leadership experience Proven experience in identifying, developing, and motivating team members
Work Shift Workday Evening (United States of America) Worker Sub Type Regular Employee Entity Thomas Jefferson University Primary Location Address 111 S 11th Street, Philadelphia, Pennsylvania, United States of America
About Jefferson Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley, and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrows professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical, and applied research.
Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering, and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.
Equal Employment Opportunity Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability, or any other protected group or status.
Benefits Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life, and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full-time service or two years of part-time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.
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