Associate Contracts Manager

Handles post execution tasks to complete agreements, including sending fully executed agreements to counterparty, filing agreements with Legal Records, completing data records in databases, initiating shipments, including organizing necessary import/ export paperwork, and addressing any shipping issues. The Associate Contracts Manager will communicate with Research scientists, leadership, internal legal counsel, outside technology transfer offices, academic scientists, and internal shipping/material supply teams under supervision of the manager.

Pay: $40.00-$49.97
Working Model: Hybrid (three days a week on-site, two remote)

Summary:
The Associate Contracts Manager will report into the Research Contracts Group organization within Research. The Associate Contracts Manager works under supervision of a manager to process/complete a high volume of Material Transfer Agreements (MTAs) (up to 400/year). The Associate Contracts Manager will communicate with Research scientists, leadership, internal legal counsel, outside technology transfer offices, academic scientists, and internal shipping/material supply teams under supervision of the manager.

Job Responsibilities:
- Process entire lifecycle for the Outgoing MTA Program, with an active queue of 50-80 MTAs at any one time. Likley to be 50-75% of effort/ time.
- Ability to interact and articulate salient points and status of MTAs and simple agreements (amendments, CDAs, etc) to internal stakeholders, leadership, Legal, outside technology transfer offices and academic scientists.
- Proactively manage, prioritize, and resolve a high influx of daily email correspondence. This role requires an exceptional ability to maintain rapid response times without sacrificing accuracy or professional tone.
- Nice to have: understanding of scientific nomenclature, including lab reagents and genetically modified animal models and relevant associated terms - eg. antibodies, plasmids, DNA, genetically modified mice, progeny, derivatives, etc.
- Requires at minimum a basic understanding of legal agreement structure and concepts - eg. amendments, obligations, parties, etc.
- Organizes and processes signatures for Outgoing Material Transfer Agreements and other simple agreements following approved procedures.
- Handles post execution tasks to complete agreements, including sending fully executed agreements to counterparty, filing agreements with Legal Records, completing data records in databases, initiating shipments, including organizing necessary import/ export paperwork, and addressing any shipping issues.
- Tracks status and accurately maintains records in “real time” in MTA Database and Contracts Database, as appropriate, including proper identification of party names, effective date and expiration date..
- General administrative responsibilities are required, including: Filing agreements with Legal Records; Coordinating meetings; Data entry in the MTA Database.
- May also work on other projects on a case by case basis to fill work time to 100% time (eg. bulk template updates, process improvements, data clean-up and organization, etc.)

Job Requirements:
- Bachelor’s degree (nice to have - in scientific discipline); legal experience or education required
- 1-4 years relevant work experience within contracts is required;
- Work experience in a pharmaceutical, biotech and/or university setting is preferred 
- Experience drafting and managing contract agreements is required.
- Comfortable with standard office suites such as Microsoft Office (Word, Excel, etc.) and Google Applications (Mail, Calendar, Documents, etc.).


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