Associate Contracts Manager - Outgoing MTA Program # 26-18729

Handles post execution tasks to complete agreements, including sending fully executed agreements to counterparty, filing agreements with Legal Records, completing data records in databases, initiating shipments, including organizing necessary import/ export paperwork, and addressing any shipping issues. The Associate Contracts Manager will communicate with Research scientists, leadership, internal legal counsel, outside technology transfer offices, academic scientists, and internal shipping/material supply teams under supervision of the manager.

Duration: 6 months (possible extension)
Position:Associate Contracts Manager - Outgoing MTA Program # 26-18729

Working Model: Hybrid (three days a week on-site, two remote)
Working Days and Hours: Monday through Friday (8 hour shifts)

Interview Format: Two Rounds (1 - Hiring Manager; 2 - Next Level Manager - 45 minutes - virtual)

Summary:

• The Associate Contracts Manager will report into the Research Contracts Group organization within Research.
• The Associate Contracts Manager works under supervision of a manager to process/complete a high volume of Material Transfer Agreements (MTAs) (up to 400/year).
• The Associate Contracts Manager will communicate with Research scientists, leadership, internal legal counsel, outside technology transfer offices, academic scientists, and internal shipping/material supply teams under supervision of the manager.

Job Responsibilities:

• Process entire lifecycle for the Outgoing MTA Program, with an active queue of 50-80 MTAs at any one time. Likley to be 50-75% of effort/ time.
• Proactively manage, prioritize, and resolve a high influx of daily email correspondence. This role requires an exceptional ability to maintain rapid response times without sacrificing accuracy or professional tone.
• Organizes and processes signatures for Outgoing Material Transfer Agreements and other simple agreements following approved procedures.
• Handles post execution tasks to complete agreements, including sending fully executed agreements to counterparty, filing agreements with Legal Records, completing data records in databases, initiating shipments, including organizing necessary import/ export paperwork, and addressing any shipping issues.
• Tracks status and accurately maintains records in real time in MTA Database and Contracts Database, as appropriate, including proper identification of party names, effective date and expiration date..
• General administrative responsibilities are required, including: Filing agreements with Legal Records; Coordinating meetings; Data entry in the MTA Database.
• May also work on other projects on a case by case basis to fill work time to 100% time (eg. bulk template updates, process improvementes, data clean-up and organization, etc.)

Job Requirements:

• Bachelor s degree (nice to have - in scientific discipline); legal experience or education required
• Preferred 2-4 years relevant work experience;
• Work experience in a pharmaceutical, biotech and/or university setting
• Experience drafting and managing agreements.
• Ability to handle multiple priorities in a fast-paced environment.
• Must be able to follow existing processes to solve problems in addition to independently proposing solutions.
• Excellent interpersonal, verbal and written communication skills.
• Excellent time management, prioritization and organizational skills.
• Detail oriented, team player attitude, high work ethic, and reliable.
• Comfortable working with databases and enterprise business systems.
• Comfortable with standard office suites such as Microsoft Office (Word, Excel, etc.) and Google Applications (Mail, Calendar, Documents, etc.).
• Demonstrated Critical Thinking Skills: Must be able to use independent thinking to solve problems and propose solutions independently, even if they moderately deviate from protocols and guidance.
• Ability to interact and articulate salient points and status of MTAs and simple agreements (amendments, CDAs, etc) to internal stakeholders, leadership, Legal, outside technology transfer offices and academic scientists.
• Requires at minimum a basic understanding of legal agreement structure and concepts - eg. amendments, obligations, parties, etc.
• Nice to have: understanding of scientific nomenclature, including lab reagents and genetically modified animal models and relevant associated terms - eg. antibodies, plasmids, DNA, genetically modified mice, progeny, derivatives, etc.

About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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