Associate Compliance Project Coordinator - Remote PDT Hours

Associate Compliance Project Coordinator (Contract)

Location: Remote (U.S. Preferred)

Schedule: Full-Time, Monday-Friday (Pacific Time Zone Hours)

Job Type: Contract through December 31, 2026, with potential for extension based on performance and business needs

Pay Rate: $30 - $35.00/hour

Job Summary

LHH is seeking an Associate Compliance Project Coordinator to support a fast-paced compliance and engineering program by providing Jira administration, project coordination, reporting, and administrative support. This role is ideal for a highly organized professional who excels at managing details, driving accountability, maintaining accurate project data, and supporting cross-functional stakeholders in a remote environment.

The Associate Compliance Project Coordinator will serve as a key operational partner to program leadership, helping manage a high volume of project activities, maintain Jira boards and dashboards, coordinate stakeholder communications, track action items, and ensure program work remains visible and on schedule. This position will interact with a core team of approximately 12 professionals while supporting a broader network of 50-100 stakeholders across the organization.

Success in this role requires exceptional attention to detail, strong organizational skills, a self-starter mentality, and the ability to thrive in a technical environment where confidentiality, accuracy, and proactive communication are essential.

Key Responsibilities

Jira Administration & Project Tracking

• Maintain and administer Jira boards, workflows, dashboards, tickets, and reporting tools.
• Manage and monitor a high-volume project environment, tracking as many as 400-500 active tickets.
• Ensure project data is accurate, updated, and properly organized.
• Conduct ongoing data cleanup and quality control within Jira.
• Build and maintain dashboards and reporting tools that provide project visibility to stakeholders.
• Monitor project progress, risks, blockers, dependencies, and outstanding action items.

Project & Program Coordination

• Track deliverables, owners, due dates, and follow-up activities across multiple initiatives.
• Partner closely with program leaders, engineers, and cross-functional teams to maintain alignment.
• Gather status updates and prepare project reports, summaries, and communications.
• Escalate issues, risks, or delays proactively when work requires attention.
• Help ensure accountability by following up on commitments and tracking completion of key tasks.

Meeting & Communication Support

• Coordinate meetings and project-related communications.
• Prepare agendas and document meeting notes, decisions, and action items.
• Distribute updates and maintain project documentation repositories.
• Communicate clearly and professionally with stakeholders at various levels of the organization.

Administrative & Operational Support

• Provide flexible administrative support as priorities shift across the program.
• Support document management, scheduling, data entry, and record maintenance activities.
• Assist with process documentation and continuous improvement initiatives.
• Utilize various business systems to support project coordination and operational workflows.

Required Qualifications

• 2+ years of experience in project coordination, project administration, Jira administration, executive administration, program support, or a related role.

• Hands-on experience working within Jira, including board management, ticket tracking, workflows, dashboards, and reporting.

• Strong organizational skills and the ability to manage multiple priorities simultaneously.

• Exceptional attention to detail and commitment to data accuracy.

• Strong written and verbal communication skills.

• Experience working independently in a remote environment.

• Proficiency with:

• Jira

• Microsoft Excel

• Outlook

• Microsoft Teams

• Power BI

• Miro

• Ability to maintain confidentiality and handle sensitive business information.

• Self-motivated with the ability to identify issues, raise concerns, and work with minimal supervision.

Preferred Qualifications

• Experience supporting engineering, technical, product development, compliance, or regulated business environments.
• Executive Administrative Assistant or high-level administrative support experience.
• Experience creating dashboards, reports, and data visualization tools.
• Exposure to Lean, Continuous Improvement, or Six Sigma methodologies.
• Experience with Oracle PLM, ERP systems, or similar enterprise platforms.
• Associate degree or equivalent professional experience.

Ideal Candidate Profile

The ideal candidate is:

• Highly detail-oriented and process-driven.
• Trustworthy and comfortable handling confidential information.
• A proactive communicator who raises issues early rather than waiting for problems to escalate.
• Comfortable supporting a Type-A, fast-paced team environment.
• Experienced managing high volumes of information while maintaining accuracy.
• Adaptable and capable of shifting priorities quickly.
• Organized, responsive, and accountable in a fully remote environment.
• Comfortable working with both technical and non-technical stakeholders.

Key Skills

• Jira Administration
• Project Coordination
• Ticket & Workflow Management
• Dashboard Development
• Reporting & Analytics
• Action Item Tracking
• Cross-Functional Collaboration
• Meeting Facilitation & Documentation
• Data Management
• Process Improvement
• Power BI
• Excel
• Miro
• Remote Collaboration
• Stakeholder Communication

Contract Details

• Fully Remote (U.S.-based candidates preferred)
• Pacific Time Zone work schedule required
• Contract through December 31, 2026
• Potential extension based on performance, business needs, and project priorities
• One-step virtual interview process

Target Backgrounds: Jira Administrator, Project Coordinator, Program Coordinator, PMO Coordinator, Project Administrator, Executive Assistant supporting technical teams, Compliance Coordinator, or Operations Coordinator with strong Jira experience.

Pay Details: $30.00 to $36.00 per hour

Search managed by: Jason Timothy

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.