Associate Accounts Receivable Specialist

Associate Accounts Receivable Specialist

Location: Miamisburg, OH - Corporate Headquarters

About Accelevation

We build what the future runs on. Accelevation designs, manufactures and installs the physical infrastructure that powers

today's most advanced technologies. We've grown over 440% in the last 18 months because we take ownership, solve hard

problems, and build with purpose. Join us to build the future.

Your Impact

As an Associate Accounts Receivable Specialist, you will play an important role in maintaining the accuracy and efficiency

of Accelevation's financial operations. You will support customer invoicing, progress billing, cash application, and

collections to ensure the company is paid accurately and on time. This role is ideal for someone who is comfortable with

technology, picks up new systems quickly, and takes pride in getting the details right. Your attention to detail and

commitment to process excellence will help support the company's continued growth and operational success.

Your Day-to-Day Responsibilities

• Billing & Invoicing

• Prepare and send customer invoices accurately and timely within Epicor, including progress (AIA) billings

• Submit invoices and pay applications through customer billing portals (e.g., Textura, GCPay, Procore)

• Coordinate with project and operations teams to confirm billing milestones and supporting documentation

• Help track retention, lien waivers, and change orders against customer contracts

• Cash Application

• Apply customer payments (ACH, wire, and check) to the correct invoices in a timely manner

• Research and resolve unapplied cash, short pays, and remittance discrepancies

• Keep customer account records accurate and up to date

• Collections & Customer Support

• Follow up with customers and general contractors on open invoices and payment status

• Respond to customer inquiries regarding invoices and payments in a professional and timely manner

• Flag past-due accounts and escalate unresolved issues to the AR leader

• Reporting & Close Support

• Help maintain accounts receivable aging reports for management review

• Support month-end and year-end close activities

• Support sales and use tax processes in Avalara

• Maintain organized, audit-ready digital records of invoices, payments, and supporting documentation

• General Responsibilities

• Utilize Epicor, Avalara, customer portals, and other systems to maintain accurate financial records and reporting

• Support internal and external audits by providing requested documentation

• Identify opportunities to improve efficiency and automate accounts receivable processes

• Collaborate with project management, sales, operations, and finance teams to resolve issues

• Perform additional duties and special projects as assigned

Qualifications

• High school diploma or equivalent required
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred
• 1-3 years of experience in accounts receivable, billing, or a related accounting role
• Strong technology skills and comfort learning new software, including ERP systems, automation tools, and online
• portals
• Proficiency with Microsoft Excel, including formulas, lookups, and pivot tables
• Experience with ERP or accounting systems required; Epicor experience preferred
• Exceptional attention to detail and accuracy in a high-volume environment
• Strong organizational and time management skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills, with comfort reaching out to customers about payments
• Exposure to construction or project-based billing (AIA, retention, lien waivers) a plus
• Dependable, coachable, and willing to learn

Benefits

• Paid time off
• 401(k) retirement plan with company match
• Comprehensive health, dental, and vision insurance
• Collaborative, high-energy workplace
• Career growth opportunities in a rapidly expanding organization

Our Core Values

• Safety - We proactively protect our people and environment
• Inclusion - We respect and appreciate diverse perspectives and backgrounds
• Speed - We move fast, act decisively, and stay agile
• Innovation - We challenge assumptions and simplify processes
• Judgment - We make sound decisions with the business in mind
• Accountability - We take ownership and deliver results

Physical Demands and Work Environment

Employees must be able to communicate effectively and operate standard office equipment, including computers, phones,

keyboards, and printers. This role requires extended periods of sitting, reviewing invoices, performing data entry, and working within accounting

systems. Employees may occasionally be required to stand, walk, or lift office materials. The work environment is primarily

an office setting with moderate noise levels and frequent interaction with customers and internal teams. Reasonable

accommodation may be made to enable individuals with disabilities to perform the essential functions.

Job Application Notice

Accelevation LLC does not ask for payment or sensitive personal details, such as bank account or Social Security numbers,

during the job application process.

If you''re unsure about a job posting, apply directly at Accelevation Careers to stay safe.

Equal Opportunity Employer

Accelevation LLC is an equal opportunity employer. Inclusion is one of our core values. We build teams that celebrate and

embrace diversity, fostering a culture of respect for all. As part of our pre-hire process, we may conduct a background check

and use E-Verify to confirm employment eligibility