Assistant Transit Manager (CF)

Serve as project manager for facility and maintenance-related capital improvement projects from planning through closeout; provide oversight to the maintenance component of the Agency's Operations and Maintenance contract; coordinate assigned activities and projects with other divisions, departments, vendors, and outside agencies; manage contracts and monitor contractors and consultants to ensure compliance with established policies, procedures, budgets, and schedules; and provide highly responsible and complex administrative and project support to the Transit Director. Travel from site to site Work in varying temperatures and weather conditions Exposure to varying temperatures and weather conditions Exposure to hazardous materials, smoke, gases, fumes, dust, grease, and noise Exposure to hazards such as moving machine parts and electrical current Continuous contact with other staff; and regular contact with the public Driving a vehicle to conduct work Variable work hours Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position is located at 357 West 18th Street, Merced, California, 95340. Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position. DEFINITION Under the direction of the Transit Director, plan, manage, and coordinate capital and maintenance projects related to Agency-owned facilities, fleet, and infrastructure, while supervising, assigning, reviewing, and participating in the work of staff responsible for the general operations, maintenance, construction, and inspection of those facilities. Serve as project manager for facility and maintenance-related capital improvement projects from planning through closeout; provide oversight to the maintenance component of the Agency's Operations and Maintenance contract; coordinate assigned activities and projects with other divisions, departments, vendors, and outside agencies; manage contracts and monitor contractors and consultants to ensure compliance with established policies, procedures, budgets, and schedules; and provide highly responsible and complex administrative and project support to the Transit Director. ESSENTIAL DUTIES AND RESPONSIBILITIES Serve as project manager for facility, maintenance, and capital improvement projects; develop project charters, scopes of work, schedules, and budgets, and track performance against each throughout the project lifecycle. Lead cross-functional project planning efforts, coordinating design, procurement, construction, and closeout phases with internal divisions, contractors, consultants, and outside agencies. Prepare and manage project budgets and cost estimates; monitor expenditures against budget; identify variances and recommend corrective action. Develop and maintain project schedules and milestone tracking tools; proactively identify schedule risks and resource conflicts and propose mitigation strategies. Manage the full contract lifecycle for assigned projects, including scoping, procurement support, negotiation input, execution, performance monitoring, change order review, and closeout. Prepare project status reports, dashboards, and presentations for the Transit Director, boards, committees, and funding agencies. Coordinate and ensure project compliance with Federal Transit Administration (FTA) regulations and requirements; liaise with the Federal Transit Administration, Caltrans, and Merced County Association of Governments (MCAG) on project-related legislative and funding matters, including grant applications and reporting. Identify, track, and report on project risks and issues; facilitate resolution across stakeholders. Support development and administration of the Agency's capital improvement program, including prioritization of projects and long-range planning. Plan, prioritize, assign, supervise, review, and participate in the work of staff responsible for general operations, maintenance, construction, and inspection of Agency-owned facilities. Establish schedules and methods for providing facility maintenance and operations services; identify resource needs and allocate resources accordingly. Supervise staff responsible for the operation, maintenance, and inspection of Agency-owned facilities, including buildings, bus stops, and related facilities, and Agency vehicles through the contracted maintenance provider. Provide oversight and inspection of maintenance jobs and repairs conducted by operations and maintenance contractors, ensuring compliance with contractual obligations and established standards. Perform the most technical and complex tasks of the work unit, including preparing cost and staffing estimates for maintenance work; perform field maintenance on equipment and tools as needed; oversee storage/disposal of surplus furniture and equipment. Assist the Transit Director with field inspections to determine the annual preventative maintenance program for Agency-owned facilities. Implement work safety requirements and conduct safety training for Agency staff. Maintain oversight of building systems, including structures, roofs, and Heating, Ventilation, and Air Conditioning (HVAC) systems. Assist with oversight of on-board technology, preventative maintenance compliance, major component replacement inspections, and regular fleet condition inspections. Manage facility access and security systems. Receive, investigate, and resolve public concerns and complaints in a courteous manner; recommend corrective action. Participate in the development and implementation of goals, objectives, policies, and procedures; recommend changes and improvements; monitor activities to ensure compliance. Prepare and maintain narrative and statistical reports, records, correspondence, and files related to assigned projects and maintenance activities; submit reports to state and federal agencies in a timely manner. Communicate with management, staff, vendors, contractors, and outside organizations to coordinate activities and projects, resolve issues, and exchange information. Attend and participate in professional meetings; maintain awareness of trends in project management and facility maintenance/operations and incorporate developments as appropriate. Operate a computer and other office equipment as assigned; drive a vehicle to conduct work as assigned. Attend and conduct meetings as assigned; develop and deliver presentations to the public, boards, and committees. Perform related duties as assigned. REQUIRED QUALIFICATIONS Education and Experience Any combination equivalent to: Associate's degree in Business Administration, Public Administration, Project Management, Construction Management, Maintenance, or a related field, and three (3) years of increasingly responsible experience in transportation administration, project/program management, fleet maintenance, or facility maintenance, including responsibility for project coordination, maintenance oversight, and compliance. Additional qualifying experience may substitute for education on a year-for-year basis. Bachelor's degree preferred. Project Management Professional (PMP) certification or coursework preferred. Licenses and other Requirements Valid California Class C driver's license. Knowledge of: Project management principles, methods, and tools, including scope, schedule, budget, and risk management State and federal transit regulations, policies, and procedures Operations, services, and activities of a facility maintenance and operations program Principles, practices, tools, equipment, and materials used in building construction, maintenance, and repair Vehicle inspection protocols and procedures, and the ability to identify non-compliance with procedures and contractual obligations Principles of supervision, training, and performance evaluation Transit systems and technologies Office equipment, computers, and supporting software and systems, including project management/scheduling software Basic transit operations, policies, procedures, and common practices Contract administration and project management Applicable state and federal processes and websites for compliance, reporting, applications, and funding Federal, state, and county laws and regulations governing transit operations, including Federal transit funding programs and the State Transportation Development Act Techniques of planning, organizing, and coordinating transportation and capital projects Budgeting and contract administration Data collection and summary reporting Oral and written communication skills Customer service best practices and techniques Interpersonal skills using tact, patience, and courtesy Ability to: Plan, organize, and manage multiple projects concurrently with conflicting deadlines and competing priorities Assist in directing the day-to-day administration of the countywide transit service Develop and manage project budgets, schedules, and scopes of work Represent the Agency with the community, funding agencies, and other agencies Present information at boards and committees, to the general public, and in other public speaking settings Maintain confidential information in accordance with legal standards and other regulations Use a variety of hand and power equipment Operate a two-way radio Resolve conflicts and respond appropriately to complaints Assist in the formulation and development of policies, procedures, strategies, transit system improvements, and program changes Communicate effectively both orally and in writing Interpret, apply, and explain rules, regulations, policies, and procedures Establish and maintain cooperative and effective working relationships with others Operate a computer and assigned office equipment, including project tracking tools Analyze data and situations accurately and adopt an effective course of action Meet schedules and timelines Work independently with little direction Prepare comprehensive narrative and statistical reports Prepare and maintain a variety of records and files related to assigned projects and activities WORKING CONDITIONS Work Environment Indoor office environment with routine components of outdoor work related to site inspections, oversight of maintenance projects, etc. Travel from site to site Work in varying temperatures and weather conditions Exposure to varying temperatures and weather conditions Exposure to hazardous materials, smoke, gases, fumes, dust, grease, and noise Exposure to hazards such as moving machine parts and electrical current Continuous contact with other staff; and regular contact with the public Driving a vehicle to conduct work Variable work hours Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical ability and mobility to work at agency owned yard and facilities and outdoor environment. Occasionally sit and frequently stand, walk, stoop, reach, twist, bend, kneel, crouch, crawl, and climb Normal manual dexterity and eye-hand coordination Lift and move object weighing up to 90 pounds Ability to climb a stationary ladder a minimum of 30 vertical feet Exert unusual physical effort in the maintenance and repair of City-owned facilities Dexterity of hands and fingers to operate a computer keyboard. Seeing to read a variety of materials. Corrected hearing and speaking in the normal range. Sitting or standing for extended periods of time. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed. Fair Labor Standards Act (FLSA) Status: Exempt Issued: 9/28/26