Assistant to the President

Posting Details

Position Information

Posting Number: U - 00666 Position Title: Assistant to the President Local Title: Executive Assistant to the President Job Category Professional/Management FLSA Classification: Exempt Obligation: Calendar Year If College Year, Please fill in period of no obligation: Position Type Administrative Appointment Start date: Appointment End date : Salary: $79,546 Salary Grade: MP4 Full Time or Part Time: Full Time If Part-Time, fill in %: Benefits Summary

• Management Confidential (MC) Benefits Summary
• Public Service Loan Forgiveness (PSLF)
• New York State Health Insurance Program (NYSHIP) Video Library

Department Information

Department: PRESIDENT'S OFFICE Division President's Office

Search Contact Information

Search Contact(s):

Human Resources

Search Contact Phone/Extension: Search Contact Email: employment@potsdam.edu Search Contact Fax:

Posting Text

Job Summary/Basic Function:

The Office of the President seeks a highly qualified individual to serve as the Executive Assistant to the President. Reporting directly to the President, the Executive Assistant serves as the operational and executive coordination lead for the President's Office and provides high-level, confidential support to the President and senior leadership. The position manages executive office operations, presidential scheduling and preparation, governance and senior leadership processes, presidential communications, institutional coordination, and special projects. The Executive Assistant also serves as Secretary to the College Council and works closely with senior campus leaders, SUNY System Administration, governance bodies, and internal and external constituencies.

This position is a M/C position.

Job Requirements & Essential Functions of the Job:

• Maintain the President's schedule, proactively addressing conflicts, prioritizing meetings, and ensuring briefing materials are prepared in advance.
• Project Management and Institutional Initiatives
• Provide oversight and direction to administrative hub staff who serve the President, Provost, and Chief Diversity Officer regarding workflow prioritization, event management, resource coordination, and compliance tracking.
• Manage planning, logistics, and execution of major institutional events, including Presidential Scholars Receptions, Commencement activities, ribbon cuttings, and governance-related events.
• Oversee President's Office financial and administrative workflows, including appropriate account, purchasing, reconciliation, and reporting responsibilities, in accordance with SUNY, State, and Foundation requirements.
• Ensure compliance with SUNY, State, and Foundation financial policies and reporting requirements.
• Maintain accurate records for official Presidential documents, College Council records, compliance certifications, and institutional communications.
• Coordinate timely policy updates in collaboration with relevant offices, ensuring public-facing documents and website materials remain current.
• Serve as a primary point of contact for SUNY System offices, New York State agencies, College Council members, and community partners.

Required Qualifications:

• Bachelor's Degree
• Demonstrated exceptional judgment, discretion, organizational and communication skills
• Ability to manage complex and competing priorities in a highly collaborative executive environment.

We are seeking candidates who possess communication and interpersonal skills sufficient to work effectively with an increasingly diverse array of students and colleagues and who have demonstrated a commitment to creating, fostering and sustaining an inclusive environment in and out of the classroom.

Preferred Qualifications:

We are, especially, seeking candidates who have engaged in professional development activities to enhance knowledge of diversity, equity and inclusion and have worked collaboratively across various departments in fostering success of underrepresented groups and a supportive and inclusive environment for all.

Supervisor: President Smith Location:

Posting Detail Information

Close Date: Open Until Filled Yes EEO Information

SUNY Potsdam is an equal opportunity employer and does not discriminate on the basis of race including traits historically associated with race, color, national origin including ancestry, religion, creed, age, disability, sex, gender identity or expression, actual or perceived sexual orientation, citizenship or immigration status, familial status, marital status, pregnancy, genetic information, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or any other characteristic protected under applicable state or federal law.

All qualified applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act, the New York State Human Rights Law, or other applicable state and federal laws. We will consider requests for reasonable accommodation from qualified applicants with disabilities in completing this application or to otherwise participate in the application process, or, should they be selected to be interviewed, to facilitate their interview. Applicants with disabilities may contact Human Resources to discuss, in confidence, any request for reasonable accommodations.

Executive Order 161: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

All people with disabilities are encouraged to apply.

Special Instructions to Applicants:

For other document 1, please upload a document with the name and contact information for three professional references.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this opening? Please be specific.

(Open Ended Question)

• • If you heard about this job posting on social media, please indicate what platform:
• Facebook
• LinkedIn
• Instagram
• Other
• Not Applicable

Applicant Documents

Required Documents

• Resume
• Cover Letter
• Other Document 1 (Refer to job posting detail information for special instructions.)

Optional Documents