Assistant to Senior Director

Louisiana State University

Baton Rouge, LA

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JOB DETAILS

SKILLS

Administrative Skills, Budgeting, Calendar Management, Career Counseling, Career Development, Communication Skills, Continuous Improvement, Debt Management, Detail Oriented, Disability Accommodations, Ecosystems, Educational Administration, Executive Assistant Skills , Family Educational Rights and Privacy Act (FERPA), Financial Management, Follow Through, Higher Education, Identify Issues, Law Enforcement, Leadership, Logistics, Manage Agenda, Multitasking, Operational Support, Operations Processes, Organizational Skills, Patient Confidentiality, Payroll Tax, Presentation/Verbal Skills, Project/Program Coordination, Psychiatry and Mental Health, Quality Control, Schedule Development, Strategic Planning, Student Financial Services, Student Services, Tax Regulations, Time Management, Travel Planning

LOCATION

Baton Rouge, LA

POSTED

2 days ago

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Job Posting Title:
Assistant to Senior Director

Position Type:
Professional / Unclassified

Department:
LSUAM AA - SA - Olinde Career Center (Jesse Gomez Downs (00004387))

Work Location:
0158 LSU Student Union

Pay Grade:
Professional Hourly

Job Description:

Reporting to the Senior Director, the Assistant to the Senior Director provides high-level administrative and operational support to ensure the effective functioning of the Olinde Career Center. This role manages complex scheduling, coordinates meetings and events, and facilitates communication across leadership and staff. The Assistant to the Senior Director plays a key role in organizing priorities and supporting strategic initiatives while ensuring departmental leadership time and resources are aligned with the Olinde Career Center's highest priorities.

GENERAL RESPONSIBILITIES FOR THIS POSITION INCLUDE:

Provides administrative and operational support to the Senior Director including calendar management and supports the planning and coordination of office-wide events.
Liaise with faculty, campus partners, academic departments, and employers to promote career development and advance the Ready to Roar career readiness proficiencies.

OPPORTUNITIES FOR IMPACT:

Strengthen Operational Effectiveness Across the Department
The Assistant to the Senior Director plays a critical role in creating the structure, organization, and coordination that allows the department to operate efficiently at the highest level. Through building strong systems, follow-through, and proactive support, the Assistant will help create an environment where work moves forward with greater clarity, accountability, and effectiveness and increases the capacity of leadership to focus on strategic initiatives, student impact, and relationship building

Improve Communication and Coordination Among Stakeholders
The Assistant serves as a central point of coordination that helps maintain clear, timely, and professional communication across staff, campus partners, employers, and external stakeholders. By streamlining the flow of information, organizing follow-up actions, and ensuring alignment across projects and initiatives, the Assistant to the Senior Director will strengthen collaboration and help move work forward more efficiently across the organization.

ATTRIBUTES OF THE SUCCESSFUL CANDIDATE:

Enjoys creating structure where it does not yet exist, refining workflows, and identifying smarter ways to coordinate information, projects, and operations.

Comfortable operating in an evolving environment with shifting priorities, changing demands, and the ability to adapt quickly.

Observant, curious, and motivated by helping others succeed

Welcomes feedback and demonstrates a continuous improvement mindset

Highly organized with the ability to manage multiple priorities at the same time.

Demonstrates sound judgment, discretion, and professionalism.

Skilled communicator who can facilitate the clear flow of information across stakeholders while maintaining accuracy, professionalism, and consistency.

Has the ability to guide and manage senior leaders efficiently, helping them to identify ways to maximize their effectiveness.

ABOUT THE DIVISION OF STUDENT AFFAIRS PRIORITIES:

Three priorities guide our work in the Division of Student Affairs. Foremost, we maintain a commitment to quality which is rooted in the belief that LSU students deserve our best effort. Every interaction we have with students should communicate care, relevance, polish, and attention to detail. We work to ensure every space, place, and staff-to-student interaction communicates a sense of home to students. Finally, we design programs, services, events, and experiences with everyone in mind.

ABOUT THE LSU OLINDE CAREER CENTER:

Our team assists students and alumni in choosing careers, obtaining career-related work experiences, developing job search skills, and securing employment or admission to graduate or professional school. In addition to major and career coaching, our office houses student employment, and student financial management services focused on budgeting and managing debt. In each of these areas, our work is guided by three priorities: commitment to quality, communicating a sense of home to students, and building programs and experiences with everyone in mind. These priorities inspire our work toward improving the career outcomes of students and building a career ecosystem that integrates career development throughout the student experience.

RESPONSIBILITIES:

Senior Director Support (50%)

Manage and coordinate the Senior Director's calendar, including scheduling meetings, appointments, and travel arrangements. Serve as primary point of contact for internal and external stakeholders on behalf of Senior Director. Support meeting preparation on behalf of the Senior Director, including agenda development, briefing materials, and follow-up actions. Provide administrative support for initiatives and projects led by the Senior Director.

Office Support (40%)

Coordinate departmental and office-specific meetings, events, and workshops, including logistics, scheduling, and communications. Provide administrative support for strategic planning activities, including scheduling sessions and organizing materials. Assist with tracking and maintaining progress on Support daily office operations to ensure an organized, efficient, and professional environment. Assist with internal communications and coordination across team within the Olinde Career Center.

Quality Control (5%)

Ensure every aspect of the work exude a high degree of quality and troubleshoot any problems as they arise. Embrace and execute the marginal gains approach and seek to improve the level of all services, events, programs, and experiences in the department for continuous improvement every academic year.

Other Duties as Assigned (5%)

Other duties as assigned by the Senior Director and Leadership Team. This includes but is not limited to: efforts that support broad division/institution efforts including at least 40 hours per year spent helping divisional initiatives such as Move-In Day, Welcome Week, Family Weekend, Disability Services Finals Testing, other special projects etc.

MINIMUM QUALIFICATIONS:

Bachelor's Degree
Minimum of one year of professional work experience.
LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the job description.

PREFERRED QUALIFICATIONS:

Master's Degree in higher education administration, college student development, college student personnel administration, or a closely related field.
Experience working in a university career services office.

ADDITIONAL REQUIREMENTS/EXPECTATIONS:

As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.

APPLICATIONS:

Applications will be accepted online on the LSU Careers website. The search committee will begin reviewing applications immediately and continue to accept applications and nominations until the position is filled. However, in order to assure the fullest consideration, candidates are encouraged to have complete applications submitted by June 26, 2026. Requested application materials include a letter of interest; curriculum vitae or resume; and the names, telephone numbers, and e-mail addresses of at least three professional references. Salary will be competitive and commensurate with qualifications. An offer of employment is contingent on a satisfactory pre-employment background check.

Additional Job Description:

Special Instructions:
This position is full-time; however, consideration may be given to a part-time, 30 hours/week appointment for the right candidate. Requested application materials include a letter of interest; curriculum vitae or resume; and the names, telephone numbers, and e-mail addresses of at least three professional references. For questions or concerns regarding the status of your application or salary ranges, please contact Megan Elliott-Smith Rainwater at megan5@lsu.edu.

Skills Needed:
Administrative Procedures, Communication, Confidentiality, Meeting Management, Problem Solving, Scheduling, Task Management, Travel Planning

Preferred Skills:

Posting Date:
June 15, 2026

Closing Date (Open Until Filled if No Date Specified):
October 9, 2026

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions.

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.

Assistant to Senior Director

Louisiana State University

Baton Rouge, LA

About the Company

Louisiana State University

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