| Location | Columbia, SC |
| Salary | $45,181–$55,347 Per Year |
Posting Details
Posting Summary
Logo Posting Number STA00783PO26 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/131920 Job Level P1 - Professional Business Title (Internal Title) Assistant to Director of SEOE Campus Columbia Work County Richland College/Division College of Arts and Sciences Department CAS School of Earth, Ocean and, Environment State Pay Range G07 USC Market Range MRD - $45,181 $55,347 $65,512 Anticipated Hiring Range $45,181 - $55,347 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule
Basis 12 months Job Search Category Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Join the University of South Carolina's School of the Earth, Ocean and Environment (SEOE) and become an essential part of a dynamic academic and research community! We are seeking a highly organized, detail-oriented, and service-driven Assistant to the Director to provide administrative and operational support to School leadership while helping ensure the efficient daily operations of SEOE.
In this engaging and collaborative role, you will work closely with the Director and Associate Director to coordinate schedules, manage correspondence, respond to inquiries, and maintain important departmental records and resources. You will also play a key role in coordinating travel arrangements, processing travel authorizations and reimbursements, and managing purchasing activities for faculty, staff, and students. This position offers an exciting opportunity for a proactive professional who enjoys problem-solving, managing diverse responsibilities, and providing exceptional administrative support while contributing to SEOE's mission of excellence in education, research, and service.
Job Related Minimum Required Education and Experience
Required Certification, Licensure/Other Credentials Preferred Qualifications
Knowledge/Skills/Abilities
Job Duties
Job Duty
The Assistant prepares and submits Travel Authorizations and subsequent travel reimbursements for SEOE faculty, graduate students, staff and guests by reviewing and monitoring the submission of correct forms. Trouble-shoots any issues associated with requests
Essential Function Yes Percentage of Time 25 Job Duty
Processes Payment Requests and reimbursements for faculty, graduate students, staff and guests such as visiting speakers and faculty job candidates by reviewing and monitoring the submission of correct forms. Processes fund disbursements and reimbursement requests to the USC Ed Foundation.
Essential Function Yes Percentage of Time 25 Job Duty
Assist in the preparation of publications and promotional materials for the SEOE. Support Director with fundraising activities, including donor correspondence. Works with the faculty seminar coordinator and search committee chairs to make contact with guest speakers and faculty candidates, respond to their questions, and assist with travel arrangements. The Assistant works with the faculty to manage on-site seminar and interview activities, including room scheduling, preparations for speaker receptions, and the creation of posting of paper announcements.
Essential Function Yes Percentage of Time 10 Job Duty
Provide support to the Director of the School of the Earth, Ocean & Environment. Duties include preparing documents, coordinating schedules and providing administrative and clerical support to the Director, which may include the taking of minutes and assistance with voting, which is sometimes confidential balloting by email. Coordinating scheduling of faculty meetings,reminders and agenda requests, and preparing agendas and hand-outs. Administer elections, including preparation and tallying of ballots.
Essential Function Yes Percentage of Time 10 Job Duty
Administer activities associated with faculty files, including request, collect and disseminate information on Tenure & Promotion, Resume of Activities form, Peer Review of Teaching evaluations, and Director evaluations. Coordinate Peer Review of Teaching schedule, prepare requested reports and surveys using such information, and coordinate distribution of faculty evaluations and scheduling of evaluation appointments. The Assistant aids the SEOE webmaster by providing updated PDF versions of the SEOE Faculty & Staff Directory, and coordinates with IT staff to keep an updated PDF that provides guidance to faculty and staff on the correct use of LISTSERV email addresses. Also supports the SEOE T&P Chair as needed and in consultation with the Director.
Essential Function Yes Percentage of Time 10 Job Duty
Provide front office support to SEOE by greeting visitors; handling routine questions from university personnel, students and visitors; processing mail, coordinating the routing of phone calls, and aids in the supervision of main office student workers. Maintain office supply cabinet in EWS 617. Administer and plan activities associated with job searches for prospective faculty. Plan receptions and offsite meetings/retreats.
Essential Function No Percentage of Time 10 Job Duty
Assist the Building Coordinator with coordinating and maintaining room keys. Manage department vans which consists of coordinating maintenance and overseeing departmental vehicle usage including tracking authorized drivers and coordinating charges for usage.
Essential Function Yes Percentage of Time 5 Job Duty
Contribute to the success of the School of the Earth, Ocean & Environment and the overall success of the College of Arts and Sciences by performing all other duties and responsibilities as assigned.
Essential Function Yes Percentage of Time 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date 12/01/2026 Job Open Date 10/19/2026 Job Close Date 12/03/2026 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by December 3, 2026.
The University of South Carolina offers a valuable benefits package including but not limited to:
Click here to learn more about why you should work at USC.
Quicklink for Posting https://uscjobs.sc.edu/postings/214687 EEO Statement
The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.
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