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Assistant to Co-Founder, Head of Creative Services

Superfly

New York

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Business Development, Calendar Management, Computer Skills, Creative Services, Establish Priorities, Executive Assistant Skills , Google Apps, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Management, Onboarding, Operational Expenditure (OPEX), Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project Planning, Project Schedule, Project Tracking, Project/Program Management, Reimbursement, Team Player, Telephone Skills, Time Management, Travel Planning, Videoconferencing, Writing Skills
LOCATION
New York
POSTED
5 days ago

The assistant’s main responsibility will be to provide day-to-day support to the Co-Founder, Head of Creative Services. This role requires someone who is focused, well organized, creative, and able to continually prioritize as well as balance multiple projects. The assistant will be responsible for managing calendars, scheduling meetings, processing expenses, responding to email, and general administrative assistance in addition to project management on creative initiatives. The ideal candidate has at least one year of experience as a creative assistant/coordinator.

Here’s what you’ll do: 

  • Provide administrative assistance to the co-founder and communicate with business contacts
  • Arrange meetings, conference calls, videoconferences, etc. 
  • Arrange all travel (flights, hotel & ground)
  • Process agency operational expenses via the accounting department
  • Create overview documents for business development/creative projects
  • Advance on-site event needs for co-founder and guests 
  • Assist in onboarding new employees with HR & Office Manager 
  • Interface with assistants in New York City, Chicago and San Francisco in the coordination of schedules
  • Attend preliminary project planning meetings and be responsible for taking notes, communicating directives and information to the project team, collaborating with all team members, and general oversight of the project 
  • Create and maintain an up to the minute master schedule for the project, including deliverables for each department

 



The assistant’s main responsibility will be to provide day-to-day support to the Co-Founder, Head of Creative Services. This role requires someone who is focused, well organized, creative, and able to continually prioritize as well as balance multiple projects. The assistant will be responsible for managing calendars, scheduling meetings, processing expenses, responding to email, and general administrative assistance in addition to project management on creative initiatives. The ideal candidate has at least one year of experience as a creative assistant/coordinator.

Here’s what you’ll do: 

  • Provide administrative assistance to the co-founder and communicate with business contacts
  • Arrange meetings, conference calls, videoconferences, etc. 
  • Arrange all travel (flights, hotel & ground)
  • Process agency operational expenses via the accounting department
  • Create overview documents for business development/creative projects
  • Advance on-site event needs for co-founder and guests 
  • Assist in onboarding new employees with HR & Office Manager 
  • Interface with assistants in New York City, Chicago and San Francisco in the coordination of schedules
  • Attend preliminary project planning meetings and be responsible for taking notes, communicating directives and information to the project team, collaborating with all team members, and general oversight of the project 
  • Create and maintain an up to the minute master schedule for the project, including deliverables for each department

 



Your strengths include:

  • Computer skills - we’re talking Word, Excel, PowerPoint and Google Apps for business
  • Excellent organizational skills, you are hard working and able to take direction and prioritize while juggling multiple projects at once in a fast-paced, deadline-driven environment
  • Letting people know you are on their side
  • Tapping into your creativity 
  • Being resourceful and detail-oriented.  You get stuff done!
  • Communication – must have strong skills, both verbal and written 
  • You’re not afraid to ask for help
  • You are naturally curious and have a desire to learn
  • You thrive in and contribute to a positive, collaborative and fun work environment!

Your experience:

We are an equal opportunity employer.

Please send us your resume and a thoughtful cover letter; we look forward to hearing from you!

  • At least two years of coordinator/assistant experience preferably working in a creative industry
  • Project management experience a plus
  • College degree preferred 


Skills & Requirements

Your strengths include:

  • Computer skills - we’re talking Word, Excel, PowerPoint and Google Apps for business
  • Excellent organizational skills, you are hard working and able to take direction and prioritize while juggling multiple projects at once in a fast-paced, deadline-driven environment
  • Letting people know you are on their side
  • Tapping into your creativity 
  • Being resourceful and detail-oriented.  You get stuff done!
  • Communication – must have strong skills, both verbal and written 
  • You’re not afraid to ask for help
  • You are naturally curious and have a desire to learn
  • You thrive in and contribute to a positive, collaborative and fun work environment!

Your experience:

We are an equal opportunity employer.

Please send us your resume and a thoughtful cover letter; we look forward to hearing from you!

  • At least two years of coordinator/assistant experience preferably working in a creative industry
  • Project management experience a plus
  • College degree preferred 

About the Company

S

Superfly