| Location | Newport News, VA |
Title: Deputy Clerk
State Role Title: Salary Non-Specified
Hiring Range: $42,346.00
Location: Newport News General District Court - Civil
Agency Website: www.vacourts.gov
Recruitment Type: General Public - G
Additional Detail
Job Duties
Supervising Deputy Clerk (Grade 9). Under the general supervision of and reporting directly to the Supervising Deputy Clerk, supervises, assists, coordinates, reviews, and evaluates their assigned division while performing a variety of court support work; develops work methods and procedures; recommends procedural changes; is responsible for training from new hires to experienced deputy clerks in current and new areas of assignments; and performs related work as required. The Court is looking for a positive motivator with a passion for the judicial system, knowledge of the required processes, the ability to work closely with other supervisory staff, and the ability to navigate through new or difficult situations easily.
Essential Duties & Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Assist the supervisor with the day-to-day operations and support staff associated with the assigned division
Performs quality control to ensure accuracy of court records
Advises staff regarding questions of procedures, coordination of operations, and supervisory issues
Contributes to the efficiency and effectiveness of the assigned department's service to its customers by offering suggestions and directing or participating as an active member of the General District Court team.
Develop and implement training guidelines for new hires or reference guides for established employees
Records management-responsible for all aspects of docket and courtroom management. Ensuring that dockets are prepped in a timely manner, and that all policies and procedures regarding casework are adhered to.
Opens, stamps, distributes, and assists with researching incoming filings and documents
Processes/assessments of fines, costs, fees, and all other types of financial requirements related to court hearings
Maintains a positive work atmosphere by behaving and communicating positively with customers, employees, judges, stakeholders, and other supervisors
Maintains regular attendance and punctuality
Assists Supervising Deputy Clerk and supervisory staff with other daily miscellaneous tasks as needed/assigned
Minimum Qualifications
The most competitive candidates will possess:
Must possess required knowledge, skills, abilities, experience, and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions can be performed.
A minimum of three years of experience in a General District Court or equivalent in a management position that is non-court related
Basic knowledge of principles and practices of employee supervision, including selection, work planning, organization, performance review and evaluation, and employee training and discipline
Knowledge of principles and practices of developing teams, motivating employees, and managing in a team environment
Knowledge of legal office management, practices, and procedures including records management and operation of standard office equipment
Knowledge of applicable laws, codes, terminology, and regulations
Knowledge of policies, procedures, rules, and regulations related to court operations
Knowledge of correct business English, including spelling, grammar, and punctuation
Skilled in developing and implementing goals, objectives, policies, procedures, and work standards
Ability to plan, organize, supervise, review, and evaluate work of others
Ability to keep confidential information private regarding employee personnel matters and sensitive administrative matters
Ability to understand, apply, and explain court and legal procedures and the ability to train others in policies and procedures related to work
Ability to prepare and review clear and concise reports, procedures, compiling and summarizing information and preparing periodic or special reports, correspondence and other written materials
Ability to analyze and resolve varied legal office administrative and personnel problems
Ability to establish, research, and maintain legal office files
Ability to meet critical deadlines
Ability to establish and maintain effective professional working relationships with the Clerk of Court, Supervisors, employees, Judges and stakeholders
Ability to contribute effectively to the accomplishment of team or work unit goals, objectives, and activities
Required to have a positive record of attendance and consistency in meeting work expectations. Demonstrates flexibility and efficient time management.
Contact Information
Email: Humanresources@VACourts.gov