Assistant Superintendent for Finance and Operations

1 Assistant Superintendent for Finance & Operations Job Description FORT SAM HOUSTON INDEPENDENT SCHOOL DISTRICT JOB DESCRIPTION

Job Title: Assistant Superintendent for Finance and Operations Reports to: Superintendent of Schools Exemption Status/Test: Exempt Dept./School: Central Administrative Office Number of Days Employed: 226 Date Revised: July 29, 2026 Pay Grade: AP-8

Primary Purpose:

Responsible for oversight of all financial and operational activities of the district including budgeting, accounting, payroll, purchasing, safety and risk management, food service, facilities and maintenance, and transportation. Provide leadership for the district's financial and operational services activity to ensure legally sound and effective management practices. Serve as the chief financial and budget advisor to the superintendent and board of trustees.

Qualifications:

Education/Certification:

Bachelor's degree in business, accounting, or other related field Master's degree in a business-related field or educational administration preferred Texas Association of School Business Officials (TASBO) Certification preferred

Special Knowledge/Skills:

Advanced knowledge of school finance, budgeting, accounting systems, and economics Knowledge of information/data processing systems and financial applications Knowledge of operations management Ability to resolve conflict, listen, and appropriately respond to concerns Demonstrated leadership skills Ability to manage budget and personnel Ability to implement policy and procedures Ability to interpret data Excellent communication, public relations, and interpersonal skills

Experience:

Five years' experience in school business management

2 Assistant Superintendent for Finance & Operations Job Description Major Responsibilities and Duties: Financial and Operations Management

1. Ensure preparation and integrity of all district general accounting records and related financial reports using accepted standards for school accounting as prescribed by the Texas Education Agency (TEA).
2. Develop long-range and short-term objectives for district's business operations and prepare district budget, including the special education cooperative budget. Monitor budget variances and oversee budget adjustments.
3. Act as financial advisor to the superintendent and board of trustees and keep them informed of the financial condition of the district.
4. Maintain the district's investment portfolio. Supervise and coordinate the investment of all available funds to the best interest of the school district and ensure that these funds are adequately protected against loss at all times.
5. Ensure that all financial obligations of the school district (accounts payable, notes payable, and payroll) are met on a timely basis.
6. Implement and maintain internal control procedures to ensure the safeguarding of assets and reliability of accounting data and to promote operational efficiency and ensure adherence to prescribed procedures.
7. Oversee the auditing program for all district funds and work cooperatively with the district's independent auditors in conducting annual and periodic audits.
8. Administer the business office budget and ensure that programs are cost effective and funds are managed prudently.
9. Oversee purchasing and inventory management, to include managing inventory records of fixed and movable assets, preparation of bids and bid specifications, timely replacement of fixed and movable assets, and surplus property disposal.
10. Oversee the management of safety and risk management, facilities and maintenance, child nutrition, transportation, and records management operations of the district.
11. Work with district personnel to project student enrollments, staffing needs, building and facilities' needs, energy needs, capital equipment needs, and other cost items for district and individual school improvement.
12. Incorporate district-level goals into operational objectives to ensure that students arrive at school and school activities safely and on time; receive nutritious meals; and attend school in an environment that is safe, clean, and conducive to learning. 3 Assistant Superintendent for Finance & Operations Job Description
13. Monitor and reevaluate operations departments on an ongoing basis to ensure that district needs are being met in an effective and efficient manner. Implement changes where appropriate.
14. Collaborate with architects and consultants during the design and planning phases of all construction projects to ensure compliance with the district's specifications, design and construction standards, and building programs. Monitor the progress and compliance of ongoing construction projects.
15. Ensure that the necessary time, resources, materials, and technology to support accomplishment of district and department goals are available.

Policy, Reports, and Law

16. Implement policies established by federal and state law, State Board of Education rule, and local board policy in area of business operations.

17. Compile, maintain, and file all physical and computerized reports, records, and other documents required.

18. Prepare and evaluate monthly financial statements and related budget reports.

19. Prepare and publish comprehensive annual financial report in compliance with Governmental Accounting Standards Board (GASB) and TEA Financial Accountability System Resource Guide.

20. Develop financial information for submission of data to TEA.

21. Ensure Impact Aid application is submitted on an annual basis by required deadline.

22. Prepare required reports, including reimbursement claims, for all federal funds.

Personnel Management

23. Select, train, evaluate, and supervise department staff and make recommendations relative to assignment, retention, discipline, and dismissal.
24. Develop training options and improvement plans for department staff to enhance the effectiveness of department operations.

Other

25. Attend board meetings and make presentations when appropriate and/or requested. 4 Assistant Superintendent for Finance & Operations Job Description
26. Function as liaison with Joint Base San Antonio regarding support agreement and property leases.

Supervisory Responsibilities:

Supervise and evaluate the performance of staff members in business office, safety, food service, facilities & maintenance, and transportation services.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals. Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching. Lifting: Occasional light lifting and carrying (less than 15 pounds). Environment: May work prolonged or irregular hours; occasional districtwide, statewide, and nationwide travel. Mental Demands: Work with frequent interruptions; maintain emotional control under stress Other: Alternative Methods of Performing Duties; Perform other duties as assigned.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

• To meet the executive exemption test, the primary duty must be management and the employee must supervise at least two full-time employees.

Approved by: Date: Department Administrator

Reviewed by: Date: Employee

Logged by: Date: Human Resources