Assistant Registrar - PSJA North ECHS

Clerk - Asst. Registrar

Reports to:

Principal

Department:

Campus

Pay Grade

CA2 @ 187 days

Funding Source:

Qualifications

Primary Purpose:

Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Proficient keyboarding, file maintenance, and 10 key skills

Strong organizational, communication, and interpersonal skills

Computer Knowledge

Such alternatives to the above qualifications as the Board of Trustees may find appropriate and acceptable

PSJA Leadership Skills and Expectations

In PSJA ISD, we hire individuals who are expected to embody the Spirit of PSJA and demonstrate these characteristics as they lead others.

Positive Engagement

Welcomes staff, students, parents, and community as honored members at the district table

Builds relationships - Builds positive, trusting relationships through frequent interactions which demonstrate care and interest in well-being of all stakeholders

Exhibits professionalism- Exhibits awareness and reflection to manage emotions and engage in continuous personal growth

Models ethics - Exemplifies the values and priorities of the district through consistent actions and service to stakeholders Communicates effectively- Maintains open lines of two-way

communication with staff, students, parents, and community to receive input and provide information for engagement with district vision

Student-centered Excellence

Holds vision and expectations for success for all students and all staff

Demonstrates expertise - Possesses up-to-date knowledge and skills to perform organizational role at a high level of competence

Establishes shared vision - Articulates the school's mission to the community and solicits support in making that mission become a reality Implements plans- Works with all stakeholders to implement vision by establishing goal, monitoring progress, and providing resources

Expects results - Pursues exceptional results for all students by holding

self and others accountable and driving for continuous improvement

Joint Empowerment

Develops and empowers individuals and teams for effective action

Promotes collaboration - Designs organizational structures to promote collaboration and teamwork for distributed leadership throughout the district

Inspires Action - Motivates others to take responsible risks and perform at their highest level to support district vision and goals

Builds capacity - Provides opportunities for growth to ensure all staff build capacity to support district goals

Develops leaders - Identifies, develops, and places future leaders through rigorous processes and strategic leadership assignments

Adaptive Innovation

Maintains district at the forefront of educational service providers

Scans Environment - Analyzes and applies understanding of internal organization and external environment to assess and respond to the district's future advancement

Manages change - Demonstrates courage, initiative, and perseverance in bringing about meaningful change to support the shared vision Champions solutions - Challenges the status quo by collaboratively exploring new and better ways of doing things

Acknowledges outcomes - Creates a positive environment for growth by celebrating success and learning from failure

Technical Skills, Responsibilities and Duties

In PSJA ISD, we hire individuals who demonstrate excellence in these technical areas as they lead others

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Provide general clerical support including word processing, data entry, filing, and file
• Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
• Process changes and adjustments to student
• Maintain complete and accurate student records including test scores and final grades on permanent
• Compile, maintain, and file all reports, records, and other documents as

Reception and Phones

• Receive incoming calls, take reliable messages, and route to appropriate
• Assist counselor(s) with scheduling of meetings and

Other

• Receive, distribute, and ensure security and confidentiality of testing
• Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
• Maintains
• Follow district safety protocols and emergency

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Personal computer and peripherals; standard instructional equipment

Posture: Prolonged sitting; frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting

Motion: Frequent walking

Lifting: Regular light lifting and carrying (less than 15 pounds); occasional physical restraint of students to

control behavior

Environment: Work inside, may work outside

Mental Demands: Maintain emotional control under stress; may work prolonged or irregular hours

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.