Job Description
Assistant Registrar - Advising Specialist
Reports To: Registrar
Status: Full-Time, Exempt, Salaried
About Lake Erie College
Lake Erie College, a small, co-educational, four-year, independent liberal arts college located in Painesville, OH, 30 miles east of Cleveland, invites applications for the full-time position of Assistant Registrar, Advising Specialist.
Position Summary
This Assistant Registrar position is responsible for providing comprehensive undergraduate academic monitoring and advising, serving as a Designated School Official, aiding in daily management of the Registrar's Office activities and fostering the academic success of students at the college.
RESPONSIBILITIES:
- Advises incoming freshman and undeclared majors.
- Maintains student advising records and oversees student registration.
- Maintains the advising module in Jenzabar EX and J1 Web.
- Coordinates the placement and waiver process.
- Assists faculty with the advising process.
- Manages new student record creation, auditing, and maintaining current and former student records.
- Serves as an institutional Designated School Official (DSO).
- Helps maintain audit-ready student records, process program changes, and report status updates through SEVIS under federal deadlines.
- Counsels F-1 students on course loads, reduced credit authorizations, practical training (CPT/OPT), and maintaining legal status.
- Reviews international financial documents and issue initial, transfer, and extension form I-20.
- Serves as a resource for campus departments regarding international student rules and federal guidelines from the Department of Homeland Security.
- Collaborates with Registrar for degree audit and degree tree maintenance.
- Assists with the coordination and implementation of academic ceremonies in collaboration with other office (e.g., commencements and Honors Convocation).
- Assists with new student orientation.
- Completes PTD (progress towards degree) checks.
- Assists the Registrar with policy and procedure development and data requests.
- Serves as an information resource for students, faculty and staff regarding college policies and procedures relative to academic advising.
- Ensures the integrity of the institution's academic records.
- Ensures compliance with college policies and FERPA.
- Performs general office duties as needed, including supply ordering.
- Performs other duties as assigned by the Provost and the Registrar.
Preferred Qualifications & Key Competencies
- Bachelor's degree required; Master's degree preferred.
- Experience in academic advising, teaching, counseling, student affairs, or a related student-support role.
- Experience working with high school and/or undergraduate students in an educational setting.
- Experience providing guidance on academic planning, degree requirements, student development, and educational or career decision-making.
- Experience using student information systems; experience with Jenzabar is preferred.
- Demonstrated experience collaborating with academic and co-curricular departments to support student success.
- Experience advising international students and familiarity with international student immigration regulations and requirements.
- Knowledge of NCAA eligibility rules and regulations; experience working with student-athletes is preferred.
- Growth and "doer" mindset and institutional teamwork ethic.
- Creative, strategic, thoughtful, and has a sense of humor.