Assistant Registrar

Assistant Registrar

Salary

$18.03 - $22.54 Hourly

Location

Ogden, UT

Job Type

Part-Time Hourly Non-Exempt

Job Number

202500464

Division

Student Services

Department

108485 - Registrar

Opening Date

09/01/2026

Closing Date

9/16/2026 11:59 PM Mountain

• Description
• Benefits
• Questions

Position Summary

Are you passionate about supporting student success and contributing to a collaborative educational community? Ogden-Weber Technical College (OTECH) is seeking a detail-oriented and service-focused Assistant Registrar to help create an exceptional student experience while upholding our values of Community, Learning, and Integrity. In this vital role, the Assistant Registrar provides support for all duties and responsibilities related to the Registrars Office, ensuring accuracy, compliance, and outstanding customer service. Responsibilities include serving as backup for the Registrar, answering phones, maintaining student files, processing transcript requests, scanning records, applying transfer credit and other credit, assisting with graduation processes, and operating within college policy to ensure compliance. Through a commitment to student support and operational excellence, the Assistant Registrar plays an important role in helping students achieve their educational goals.

The incumbent works under the direction of the Manager for Student Access and Success.

Essential Functions

• Collect, maintain, and report student records in compliance with FERPA guidelines, ensuring accuracy and confidentiality.
• Collect and evaluate previous school transcripts to ensure they meet transfer guidelines and institutional standards.
• Maintain accurate records of graduates, ensuring data integrity and accessibility for reporting and verification purposes.
• Efficiently manage daily office communications, including email and phone traffic, to provide timely and effective responses.
• Oversee the scanning and digital archiving of prior student records, ensuring they are securely stored and easily retrievable.
• Regularly update and verify student demographic information to ensure records reflect current data.
• Assist with commencement/graduation duties.
• Collaborate with college teams to develop materials, which promote high school, OTECH and university pathways.
• The incumbent shall perform other duties as assigned.

Requirements

Education and Experience Required:

• Two (2) years of related work experience in records, academic advisement, registration, admissions financial aid, administrative experience, or a related field.
• Knowledge of and ability to understand state and federal laws, rules, and regulations related to student admissions, registration, and records.
• Understanding of office management principles and comprehensive record keeping systems.
• Ability to work under pressure with high expectations and deadlines.
• Demonstrated problem solving, communication and interpersonal skills.
• Demonstrated customer service skills in highly interactive service environments.
• Demonstrated time management and prioritization skills with exceptional attention to detail.
• Demonstrated ability to work independently and in a team environment.
• Working knowledge of Microsoft office software applications.

Experience Preferred:

• Understanding of higher education policies and processes as well as experience working with faculty and staff is preferred.
• Spanish-speaking proficiency desirable.

Physical Requirements:

• Typically, the employee may sit comfortably to perform work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Requires ability to drive an automobile.

Additional Information

WORKING HOURS:

Monday - Thursday 12:00 PM - 7:00 PM

CONDITIONAL OFFER: A conditional offer of employment will be made pending satisfactory completion of a background investigation.

We are an Equal Opportunity Employer and qualified applicants from all backgrounds are encouraged to apply.

• Tuition Waiver at Ogden Weber Technical College
• Gym Use (on-campus gym facility for employee use)
• Employee Assistance Program
• Professional Development
• 10% discount at the Student Store (Excluding Textbooks)
• Free Cut and Style (Beards included) at the Salon
• 30% Discount on other services offered*

FMLA General Notice:

English - https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf

Español - https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf

01

ONLY APPLICANTS SELECTED FOR AN INTERVIEW WILL BE CONTACTED. As part of the application process, you must upload your resume to your application profile, and all responses to the application and supplemental questions must be fully supported by your resume or work history; responses such as "see resume" or "see previous response" are not acceptable. The information you provide must accurately support your selected answers and may be verified, with documentation required if necessary. You may also be asked to demonstrate your knowledge and skills through a work sample or during an interview. By completing this supplemental questionnaire, you attest that all information provided is honest, accurate, and complete. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in termination of employment.

• Yes, I understand and agree
• No, I do not agree

02

Which statement below best describes the highest level of education you have completed?

• None
• High school graduate, diploma or the equivalent (GED)
• Certification
• Associate degree
• Bachelors degree
• Masters degree
• Doctorate degree

03

How many years of experience do you have working in records, academic advisement, registration, admissions, financial aid, administrative services, or a related field?

• No experience
• Less than 1 year of experience
• 1 year but less than 2 years of experience
• 2 years but less than 3 years experience
• 3 years but less than 4 years experience
• 4 years but less than 5 years experience
• 5 years but less than 6 years experience
• 6 or more years of experience

04

Do you have experience working in higher education?

• Yes
• No

05

Do you have experience working in office management or record keeping?

• Yes
• No

06

Do you have experience in customer service?

• Yes
• No

07

Which of the following describes your highest level of Microsoft Office (Microsoft word, Excel, PowerPoint, Outlook, SharePoint) proficiency?

• I do not have enough skills to meet the definition of Basic level below.
• Basic - can create, edit, and save documents
• Intermediate - can use formulas, create presentations, manage calendars
• Advanced - can create templates, pivot tables, manage shared resources
• Expert - can train others, troubleshoot, and manage team workflows

Required Question

Employer Ogden-Weber Technical College

Address 200 N Washington Blvd

Ogden, Utah, 84404

Phone (801) 627-8416

(801) 627-8406

Website http://www.otech.edu