Assistant Registrar for Transfer Articulation

Vacancy Announcement

Position Information

Campus Title Assistant Registrar for Transfer Articulation Department Office of the Registrar Position Summary

The Office of the Registrar at SUNY Geneseo provides exceptional service to the college community with the highest standards of integrity, accuracy, efficiency, and security. We collaborate with students, faculty, and staff to provide comprehensive management of enrollment and academic records. Our services include: maintaining academic records within the student information system, processing transfer credit, creating the course schedule, conferring degrees and overseeing the graduation process, supporting the Degree Works audit software, ensuring State and Federal compliance, and adhering to SUNY regulations.

The Assistant Registrar for Transfer Articulation plays a key role in maintaining the accuracy, integrity, and accessibility of student academic records, thereby supporting student success and ensuring compliance with institutional and academic requirements. The position will be a key team member in the Office of the Registrar and will be responsible for a number of transfer-related functions, including:

• Evaluate and process transfer credit (including pre-college credit) for incoming and continuing students, ensuring that academic policies are applied consistently and efficiently
• Collaborate with deans, chairs, and program coordinators to manage curriculum-related processes and ensure accurate and efficient transfer credit evaluation
• Maintain and audit SUNY Geneseo's transfer databank to ensure accurate course equivalencies; research, analyze, and implement changes to databank setup
• Interact with students to answer questions and solve problems related to transfer articulation
• Work with colleagues to support implementation of EdVisorly software solutions for transfer support
• Provide subject matter expertise for all transfer-related questions, training colleagues as needed on transfer articulation processes
• Support day-to-day operations of the Registrar's Office, offering customer support and cross-training on critical functions

Required Qualifications

• Bachelor's degree
• 3 years or more of experience in higher education
• Proficiency with Banner or another student information system (SIS)
• Proficiency with Microsoft Office and Google Workspace, and ability to navigate and learn new software products
• A commitment to the campus values of diversity, equity, inclusion, and belonging
• Excellent interpersonal, organizational, analytical, research, and communication skills with demonstrated ability to manage and collaborate on complex issues and projects
• Ability to self-motivate and work independently and as part of a team
• Experience managing and prioritizing multiple assignments and projects
• Candidates for this position must be eligible to work in the United States. VISA sponsorship is not offered.

Preferred Qualifications

• Master's degree
• Prior experience in transfer articulation and/or curriculum processes

License/Certification

N/A

Other Skills Required

N/A

Supervision Received

This position reports to the College Registrar.

Supervision Exercised

Posting Details

Posting Details

Posting Number S460 Number of Vacancies 1 Line # to be filled TBD Full or Part-time Full-Time Appointment Type Term Anticipated Appointment Start Date 10/22/2026 Job Posting Date 09/03/2026 Apply By 09/24/2026 Job Posting Closed Date Open Until Filled Yes Salary $62,000-$66.000 Special Instructions to Applicant

Applicants must upload a cover letter and resume. In addition, applicants should be prepared to supply contact information (email address and phone number) for three professional references, at least one of which must be supervisory. References will be contacted at the time of invitation to campus interviews.

About SUNY Geneseo

Mission Statement

We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.

Vision

We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.

Values

The Geneseo campus community is guided by our beliefs in and commitments to the following values:

• Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth.
• Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving.
• Belonging: Welcoming a diverse campus community that supports and celebrates

different identities, promotes equity and inclusion, and respects the ideas and

contributions of each individual.

• Civic Engagement: Encouraging active participation grounded in self-reflection,

empathy, and an ethical commitment to the common good of our local and global

communities.

• Sustainability: Building a culture of well-being that integrates and applies principles of

environmental, social, and economic stewardship informed by an understanding of the

past and our obligations to the future.

Equal Employment Opportunity/Affirmative Action Employer

SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.

Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.

To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email ode@geneseo.edu. Find out more about our Community Commitment to Diversity, Equity, and Inclusion!

Background Investigation Statement

All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at http://www.geneseo.edu/hr/employment.

Clery Statement

Applicants interested in positions may access the Annual Security Report(ASR) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651.

Quick Link for Postings https://jobs.geneseo.edu/postings/5632

Job Duties/Responsibilities

Job Duties/Responsibilities

Percentage Of Time 50% Job Duty/ Responsibility

Oversee transfer credit articulation.

• Process all transfer credit (including college credit and AP/IB/CLEP) for all students, ensuring that all credits are entered and articulated correctly.
• Establish and maintain course equivalency data for 900+ partner institutions via the transfer articulation databank; add new partner institutions to the databank as necessary.
• Work closely with deans, department chairs, program coordinators, and the Office of Advising to ensure current and accurate articulations.
• Collaborate with colleagues in the Center for Global Engagement to manage study abroad and international student transfer credit.
• Provide student support for issues related to transfer articulation.
• Maintain documentation on transfer articulation processes and cross-train colleagues to ensure consistent processing.

Percentage Of Time 20% Job Duty/ Responsibility

Provide functional leadership for EdVisorly.

• Lead functional implementation and testing for EddyDB and EddyAI transfer articulation software.
• Communicate with colleagues and EdVisorly contacts to improve functionality and troubleshoot errors.
• Train Geneseo team members on EdVisorly suite and create process documentation.

Percentage Of Time 20% Job Duty/ Responsibility

Data maintenance and error report oversight.

• Review daily error/compliance reports and update Banner accordingly. Work with CIT to update and create error reports and troubleshoot issues.
• Research data issues and improve processes related to data maintenance.
• Run and analyze the repeat course process to ensure students' repeated courses are included/excluded appropriately. Inspect and maintain the course equivalency table for repeat course processing.
• Assist in evaluating missing/failed prerequisite reports and communicate with departments to resolve registration issues.

Percentage Of Time 10% Job Duty/ Responsibility

• Maintain broad knowledge of Registrar's Office processes to ensure coverage for essential functions (e.g., non-matriculated student registration, LOA processing, etc.).
• Provide customer support and troubleshooting for student/faculty issues, particularly during registration.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a Bachelor's degree?

• Yes

• No

• • Do you have at least 3 years of experience in higher education administration?

• Yes

• No

• • Are you proficient in Banner or any other student information system software?

• Yes

• No

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents