Assistant Registrar for Degree Conferral & Graduation Operations

Posting Details

Position Information

Position Title Assistant Registrar for Degree Conferral & Graduation Operations Category Administrative Position Number Posting Number S0001386 Location Hybrid - Chicago Open Date 08/14/2026 Close Date Open Until Filled? Yes Job Type Full-Time Working Hours Position Summary

The Assistant Registrar for Degree Conferral and Graduation Operations manages and optimizes the full degree-conferral lifecycle, including graduation application processing, degree clearance, diploma production and commencement coordination in conjunction with the Office of Conference Services. The role ensures efficient workflows, high data integrity, and proactive monitoring of system updates and upgrades that impact conferral activities.

The position collaborates with academic departments, IT partners, and Registrar leadership to maintain accurate academic records, ensure timely and compliant reporting to the National Student Clearinghouse, and streamline communication so that only eligible students receive graduation-related information.

This description is intended to indicate the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities and qualifications assigned to the position.

This is a full-time, hybrid position located at the Chicago Campus.

Roosevelt University offers many great benefits. Please review our benefits in further detail by clicking this link: https://rooseveltu.touchpointsonline.com/

The salary for this position is $56,000

Title IX Contact Information: Federal Title IX policy requires that all colleges and universities make known the contact information for the person responsible for coordinating its efforts to comply with Title IX regulations. At Roosevelt University, the Title IX Coordinator is Natasha Robinson. Her office is located in the Auditorium Building of the Chicago campus, 430 S. Michigan Avenue, AUD 476B. She can be reached at 312-281-3245 or TitleIX@roosevelt.edu.

Do not contact this email address for inquiries about your job application; if you have questions, you may email hrquestions@roosevelt.edu.

Knowledge, Skills and Abilities Required

• Bachelor's degree in a related field.
• Three years of progressively responsible experience in higher education or a related setting.
• Strong understanding of student information systems and related workflows, including Banner and document management platforms.
• Ability to evaluate the impact of system updates and upgrades on graduation and degree-conferral processes.
• Analytical skills to diagnose data discrepancies and develop effective solutions.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities within deadlines.
• Strong communication and collaboration skills with the ability to build constructive relationships across the university.
• Commitment to service excellence and continuous improvement.
• Demonstrated proficiency with Microsoft Office (Word, Excel, Outlook).

Years of Experience Required 3 Required Education Bachelor's Degree Certification/Licensure Required Minimum Qualifications

Please refer to the Knowledge, Skills, and Abilities required.

Preferred Qualifications

• Experience with Ellucian Banner and Banner Document Management.
• Experience with degree audit, conferral, and National Student Clearinghouse reporting.
• Experience coordinating large events such as commencement or convocation.

Equipment Operated

Standard office equipment (desktop computer, phone, copier).

Working Conditions

Work is performed in a standard office environment.

Job is largely sedentary with frequent use of a computer and typical office equipment.

Occasional movement between buildings and light lifting up to 10 pounds may be required.

Priority Application Instructions Departmental Contact Information

Essential Job Functions

Duty and Responsibility

Degree Conferral, Records Management, and Diploma Processing:

• Oversee end-to-end processing of graduation applications, degree clearance, and degree posting in Banner.
• Maintain accurate, complete, and timely graduated student records and files.
• Serve as the primary contact for graduation inquiries, providing responsive and student-centered service via email phone, and in person.
• Coordinate diploma and Commencement supply ordering with vendors and resolve diploma-related issues.
• Reconcile diploma records with degree postings to ensure accuracy and timely delivery.
• Submit degree completion information to the National Student Clearinghouse and verify successful transmissions.
• Provide training and guidance to staff and campus partners regarding graduation workflows, degree-conferral processes, and system changes.

Percentage Of Time 50 Duty and Responsibility

Systems Oversight, Data Integrity, and Compliance:

• Monitor Banner, Dynamic Forms, Degree Works systems, and related platforms for updates or upgrades affecting degree-conferral workflows.
• Conduct functional testing and validation of new releases to ensure accurate configuration and operational continuity.
• Collaborate with IT partners and system administrators to troubleshoot issues and implement improvements.
• Perform routine audits of degree applications, clearance reports, and data exceptions to ensure accuracy and compliance.
• Document workflows and procedures; identify and recommend opportunities to streamline or automate processes

Percentage Of Time 30 Duty and Responsibility

Commencement, Events, and Student Communication:

• Support commencement committees and subcommittees as assigned.
• Coordinate Salute to Graduates events in collaboration with campus partners.
• Configure and validate reporting and filters to ensure communications reach only students who have completed degree requirements.
• Maintain graduation communication timelines and templates in alignment with university standards.
• Other Duties as assigned

Percentage Of Time 20

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have an earned Bachelors degree in a related field?

• Yes

• No

• Do you have 3 years of progressively responsible experience in higher education or a related setting?

• Yes

• No

• Will you now or at any point in the future require employment visa sponsorship (e.g., H-1B) to legally work in the United States?

• Yes

• No

• This is a hybrid position. Do you have the ability to work on the Chicago campus 3 days per week and attend any other in-person events as required?

• Yes

• No

Applicant Documents

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents