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Assistant Registrar, Exhibitions and Loans

Brooklyn Museum

Brooklyn, New York

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JOB DETAILS
SKILLS
Art History, Budgeting, Communication Skills, Credit and Collections, Detail Oriented, Documentation, Expense Tracking, Fine Art, Insurance, Life Insurance, Loan Conditions, Loans, Logistics, Logistics Management, Microsoft Office, Order Picking/Packing, Organizational Skills, Record Keeping, Registrar, Team Player, Time Management, Training/Teaching, Vision Plan
LOCATION
Brooklyn, New York
POSTED
5 days ago
Senior Museum Instructor / Assistant Registrar, Exhibitions and Loans
 
Museum overview
The Brooklyn Museum is a world-renowned cultural institution dedicated to preserving and showcasing art, history, and heritage. Our mission is to bring people together through art and experiences that inspire celebration, compassion, courage, and the will to act. Our vision is to serve as an institution where art is a powerful force for personal transformation and social change.  Celebrating our differences and learning about our diverse communities through our collections, exhibitions, and programming is the core of who we are and what we do.
 
We are committed to creating and cultivating a community of talented, passionate people who are inspired to make the Museum an important hub of community activity and a great global destination. Our staff have the opportunity to grow their professional skills and work collaboratively with colleagues they admire and respect. Read more about our story here.
 
About the role
The Assistant Registrar, Exhibitions and Loans will support the museum’s loan and exhibition programming and is part of the Registration and Collections Management team.  The role is focused on all logistics involved in borrowing and lending works of art.  
Responsibilities
  • Manage logistics related to incoming and outgoing loans, including shipping, packing, insurance, and condition reporting
  • Prepare and track loan agreements, condition reports, and all documentation as needed
  • Communicate with lenders and borrowers in addition to internal colleagues regarding exhibition and loans
  • Track expenses, assist with budgets, and manage timelines and approvals
  • Support exhibition and loan registration team as assigned
  • Manage outward loan insurance valuation process
  • Help with shipment handling, file archiving, and day-to-day registrar duties
  • Travel on occasion with exhibitions and loans
Qualifications
  • BA (Art History, Arts Administration, Museum Studies, or closely related field)
  • 3 years of experience working in the museum registration field
  • Strong understanding of museum registration methods, standards of practice, polices and procedures related to loans, art handling, fine arts shipping, and insurance
  • Excellent communication and organizational skills and ability to work in a team environment
  • Meticulous attention to detail and thorough record keeping
  • Proficiency in Microsoft Office
  • Previous experience with collections databases (TMS preferred)
 
Department: Registration and Collections Management
Reports to: Senior Director of Registration and Collections Care
Salary: $55,125
Union status: Union - DC37 Local 1502
FLSA status: Non-Exempt
Position type: Full-time
Schedule: 35 hours per week, Monday–Friday, 9 am–5 pm
 
Benefit Offerings
The Museum provides competitive compensation along with generous benefits and perks for all eligible employees. Individual benefit offerings may vary based on position type and union status.
  • Medical, dental, vision and life insurance
  • 401(k) Savings Plan and Pension Plan
  • Generous paid time off, including annual vacation leave, sick leave, and 13 Museum holidays
  • Short-term and long-term disability coverage
  • Flexible Spending Accounts (FSAs) & Health Savings Accounts (HSAs) for eligible pre-tax health care, dependent care, and commuter expenses
  • Employee Assistant Program
  • Free admission to various NYC museums and cultural institutions
  • Early access to Museum exhibitions
  • Invitations to staff-only programs, tours, and on-site engagement events
  • Opportunities to participate in community initiatives and Museum programs
  • 40% discount for staff in Museum shops
  • 20% discount at Museum café
  • All positions are based in Brooklyn, New York, with some eligible for a hybrid work schedule (three days on-site / two days remote)
 
Apply Today
We recognize that it’s unlikely that any candidate will meet 100% of the desired qualifications for a role. If much of this job description resonates with you, we strongly encourage you to apply today. We’re committed to welcoming candidates with a wide range of experiences and perspectives – especially those who see themselves contributing to our mission to bring people together through art and experiences that inspire celebration, compassion, courage, and the will to act.
 
If you have questions about our online application system, please contact us at

job.applicationquestions@brooklynmuseum.org

 
 
 

About the Company

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Brooklyn Museum