Assistant Property Manager

By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Our client is seeking an Assistant Property Manager to support the day-to-day operations of a 21-building commercial property portfolio in Santa Monica, CA.

Client Overview:
Our client is a well-established commercial real estate organization with a portfolio of premier properties across major markets. They are seeking an Assistant Property Manager to join their team at a prominent commercial business park in Santa Monica, CA. This is an excellent opportunity to join a collaborative property management team and grow your career within a well-respected real estate organization.

Salary/Hourly Rate:
$79k - $90k

Position Overview:
Our client is seeking an Assistant Property Manager to support the day-to-day operations of a 21-building commercial property portfolio in Santa Monica, CA. Reporting directly to the Senior Property Manager, this individual will play an important role in property operations, financial management, budgeting, and tenant relations.
This is a great opportunity for a motivated property management professional looking to take the next step in their career while working with a small, collaborative team.
This position is fully onsite, Monday through Friday, and includes free onsite parking.

Responsibilities of the Assistant Property Manager:

• Assist with the preparation of annual property budgets, accruals, reforecasts, and financial reports.
• Monitor budget variances, track operating expenses, and identify opportunities for cost savings and improved financial performance.
• Review and process invoices and assist with property-level financial analysis.
• Manage tenant electric meter readings, invoicing, and annual reconciliations.
• Oversee day-to-day property operations and ensure timely resolution of tenant requests and work orders.
• Coordinate with building staff, vendors, and contractors to ensure services are completed efficiently and according to contract specifications.
• Assist with RFP development, contract administration, and purchase orders.
• Conduct regular property inspections of tenant spaces, common areas, and building grounds.
• Serve as a primary point of contact for tenants, maintaining strong relationships and providing a high level of customer service.
• Coordinate tenant move-ins and move-outs, including insurance documentation, inspections, signage, and logistics.
• Communicate proactively with tenants, coordinate meetings, and follow up on outstanding requests.
• Partner with internal departments, including Engineering, Accounting, Leasing, Construction, and Marketing, to support property initiatives.
• Assist with property showings, tenant events, marketing initiatives, and tenant improvement projects.
• Support building safety procedures, emergency response planning, and tenant communications.

Required Experience/Skills for the Assistant Property Manager:

• Approximately 2-3 years of property management or related professional experience.
• Strong financial and analytical skills, including exposure to budgeting, operating expenses, financial reporting, and expense tracking.
• Advanced Microsoft Excel skills and general proficiency with Microsoft Office.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to build and maintain positive tenant relationships.
• A customer-service-oriented approach and the ability to professionally manage tenant requests and expectations.
• Strong organizational skills with the ability to prioritize multiple responsibilities in a fast-paced environment.
• Ability to work independently while contributing to a collaborative team environment.

Preferred Experience/Skills for the Assistant Property Manager:

• Commercial or residential property management experience.
• Experience with property-level budgeting, financial analysis, accruals, and variance reporting.
• Exposure to leasing, marketing, and tenant improvement projects.
• Experience with JD Edwards or other property management/accounting systems.
• Familiarity with ADA and OSHA regulations.
• RPA or CPM coursework/certifications.
• LEED coursework or related experience.

Education Requirements:

• Bachelor's degree required.

Benefits:

• 15% target annual bonus.
• Free onsite parking.
• Opportunity to join an established commercial real estate organization.
• Collaborative team environment with opportunities for professional growth.

Job Wrapping ID: #LI-AJ3

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EOE/M/F/D/V/SO

Position ID: 411754