Assistant Property Manager

Support the oversight of capital expenditures, major projects, and tenant improvements by tracking schedules, posting required notices, collecting closeout documents, coordinating final walkthroughs, and maintaining project records. Perform administrative duties, including lease review and interpretation, lease change notices, certificates of insurance collection, sales collections, file management, and internal and external correspondence.

Assistant Property Manager


Job Summary

The Assistant Property Manager supports property management, accounting, leasing, legal, and development functions. This role promotes efficient operations by implementing standardized processes and procedures, coordinating tenants and vendors, supporting financial activities, and maintaining strong relationships with internal and external partners.

Responsibilities

• Coordinate tenants and vendors, maintain positive tenant relationships, respond to inquiries promptly, and oversee vendor contracts to ensure work is completed on schedule and according to contract terms.
• Perform administrative duties, including lease review and interpretation, lease change notices, certificates of insurance collection, sales collections, file management, and internal and external correspondence.
• Process invoices promptly and follow up on delinquent accounts receivable.
• Draft demands, default notices, approvals, tenant communications, and other property- or lease-related notices.
• Draft maintenance contracts, construction and consulting agreements, purchase orders, and change orders.
• Assist with monthly financial reviews, pre-close meetings, budgeting, common-area maintenance reconciliations, and audits.
• Support the oversight of capital expenditures, major projects, and tenant improvements by tracking schedules, posting required notices, collecting closeout documents, coordinating final walkthroughs, and maintaining project records.
• Prepare tenant improvement allowance files and verify compliance with lease requirements.
• Track new lease delivery dates, renewal dates, and extension option dates in coordination with leasing and property management teams.
• Partner with Property Managers during property visits and follow up on action items.
• Build effective relationships and collaborate with internal and external partners.

Requirements

• Bachelor s degree required;real estate license preferred.
• At least one year of commercial or retail real estate experience as an Assistant Property Manager.
• Experience reviewing contract terms and holding vendors and staff accountable to high performance standards.
• Experience supporting diverse tenant portfolios, reviewing leases, and maintaining strong tenant relationships.
• Experience reviewing financial statements and participating in budgeting, common-area maintenance reconciliations, and planning processes.
• Proficiency in Microsoft Excel, Word, and Outlook;Yardi experience preferred.

Skill

• Strong interpersonal, verbal, and written communication skills.
• Excellent organizational, time management, and multitasking abilities.
• Strong attention to detail and accuracy.
• Proactive approach with the ability to take initiative and work independently.
• Resourcefulness and adaptability when processes or departmental priorities change.
• Ability to manage multiple deadlines and complete deliverables promptly.

Summary Qualification

• Commercial or retail property management experience with knowledge of leasing, tenant relations, vendor coordination, and financial operations.
• Ability to interpret leases, review contracts, manage documentation, and support property improvement projects.
• Strong collaboration skills and the ability to develop productive professional relationships.
• Demonstrated ability to work autonomously while maintaining accurate and timely results.

 

Wollborg Michelson Recruiting is an Equal Opportunity Employer and prohibits discrimination of any kind. We ensure job offers are made based of one s employment experience, skills, and qualifications, regardless of race, gender, ethnic origin, or any other classification protected by law. All applicants must furnish proper identification to prove their legal right to work in the US upon a job offer. We participate in E-Verify to confirm one s right to work in the US. Wollborg Michelson Recruiting does not provide sponsorship for an employment-based visa status.