Assistant Property Manager

Assistant Property Manager

Houston, TX 77079

$60K-$70K

Position Summary

The Assistant Property Manager supports the Property Manager in the day-to-day management, financial performance, and operations of commercial real estate properties. This position plays an active role in tenant relations, financial reporting, budgeting, lease administration, vendor management, building operations, and client service.

The Assistant Property Manager works closely with Property Management, Engineering, Accounting, Leasing, vendors, and tenants to ensure properties are operated efficiently, financial objectives are achieved, and a high level of tenant and client service is maintained.

Key Responsibilities

·       Assist the Property Manager with the daily management and operation of commercial office properties.

·       Develop and maintain strong relationships with tenants, ownership representatives, vendors, contractors, and internal teams.

·       Respond to tenant concerns and service requests and coordinate with Engineering and building service providers to ensure timely resolution.

·       Conduct routine property inspections and follow up on maintenance, operational, safety, and appearance-related items.

·       Assist with preparation and management of annual operating and capital budgets.

·       Review monthly financial statements, operating results, budget variances, and property expenses for accuracy.

·       Assist with monthly, quarterly, and annual financial and management reporting for property ownership.

·       Support annual CAM and operating expense reconciliations, tenant billbacks, and related tenant communications.

·       Monitor accounts receivable, rent collections, aged receivables, and outstanding tenant balances.

·       Review, code, and approve invoices and assist with accounts payable and purchase order processes.

·       Review lease documents and maintain accurate lease information, critical dates, tenant obligations, and other lease requirements.

·       Assist with interpretation and administration of lease provisions related to operating expenses, insurance, maintenance responsibilities, and tenant obligations.

·       Manage and track tenant and vendor Certificates of Insurance (COIs) and ensure compliance with property requirements.

·       Assist with vendor procurement, including preparation of RFPs, bid comparisons, contract negotiations, service agreements, and vendor selection.

·       Monitor vendor performance and contract compliance to ensure services meet established property standards.

·       Coordinate tenant move-ins, move-outs, construction activities, contractor access, deliveries, and other building-related activities.

·       Partner with building Engineering on preventative maintenance, repairs, inspections, capital projects, and ongoing building operations.

·       Assist with capital improvement and tenant improvement projects by coordinating vendors, contractors, schedules, documentation, and project-related expenses.

·       Support emergency preparedness programs, building drills, life-safety procedures, and required property inspections.

·       Prepare tenant communications, building notices, property updates, and other correspondence.

·       Assist with tenant events, amenity programs, and engagement initiatives designed to enhance the tenant experience.

·       Maintain accurate property information within accounting, lease administration, work-order, and property management systems.

·       Assist with property transitions, acquisitions, dispositions, and special projects as assigned.

·       Provide support and direction to Property Administrators and other property support staff as needed.

·       Assume additional property management responsibilities in the Property Manager's absence.