Highlights
Our client is looking for an Assistant Property Manager supports the daily operations and financial management of a portfolio of properties while assisting the Property Manager with accounting, budgeting, leasing, tenant relations, vendor management, and administrative responsibilities. Prepare tenant and vendor correspondence and maintain professional relationships with clients, tenants, and vendors.
Numbers & Facts
| Location | Irvine, CA |
| Industry | Staffing/Employment Agencies |
| Company Size | 10 to 19 employees |
| Year Founded | 1985 |
| Website | http://www.questorg.com |
Description
Our client is looking for an Assistant Property Manager supports the daily operations and financial management of a portfolio of properties while assisting the Property Manager with accounting, budgeting, leasing, tenant relations, vendor management, and administrative responsibilities.
Responsibilities
- Support the day-to-day operations and management of assigned properties.
- Manage vendor relationships, contracts, service requests, and performance.
- Monitor tenant receivables, prepare delinquency notices, and assist with rent collection.
- Conduct property inspections and coordinate repairs, maintenance, and tenant move-ins/move-outs.
- Prepare lease abstracts, leases, amendments, assignments, and other tenant documentation.
- Assist with annual budgets, operating expense reconciliations, monthly financial reporting, and variance analysis.
- Maintain accurate rent rolls, stacking plans, rollover schedules, and property records.
- Coordinate vendor bids, service contracts, invoices, and project scopes.
- Prepare tenant and vendor correspondence and maintain professional relationships with clients, tenants, and vendors.
- Conduct competitive property surveys and assist with market research and presentations.
- Respond to tenant service requests and ensure timely resolution and follow-up.
- Exercise sound judgment, identify issues, and keep the Real Estate Manager informed of important property matters.
- Perform additional duties as needed to support property operations.
Qualifications
- Bachelors degree or equivalent combination of education and experience.
- 3+ years of experience in property/building management.
- Strong knowledge of property operations, accounting, budgeting, leasing, and vendor management.
- Proficiency with Microsoft Office, including Word and Excel.
- Strong organizational, communication, problem-solving, and interpersonal skills.
- Ability to manage multiple priorities in a fast-paced property management environment.
- California Real Estate Broker or Salesperson License required.
About Company
For over 30 years, The Quest Organization and its related entities have been a highly respected leader in Executive Search and Business Advisory Services, taking a holistic approach to finding not only the most talented individuals for “C” level executives and Middle Management Professionals, but making sure that our clients have truly defined their need both from a technical perspective and an overall “fit perspective. The hallmark of our success is the extraordinary experience and business acumen of our professional staff with a combined 50+ years of achievements in Executive Search and Advisory Services.
With backgrounds as CPAs in the Big “4″ and as financial professionals in industry, we are uniquely positioned to provide our clients with meaningful hiring recommendations, grounded in a thorough understanding of their overall business including their operations, finance, accounting, human capital and sales.
Our staff through their daily transactions in the employment marketplace and extensive participation in regional business organizations, is well positioned to provide candidates from mid level to CEO’s with insightful advice on career planning and positioning. Every candidate that we represent, benefits from a comprehensive interview to ensure they are considered for appropriate opportunities which match their capabilities, experience, desired compensation and quality of life attributes. We are known to provide the most meticulous interview preparation and follow through in the industry.